Specific Job Responsibilities:
Support grants making processes and ensure that all donor compliance requirements are fully reflected in new project designs, contracts and other relevant documents in line with donor requirements.
Support development of tools and systems for developing Plan Uganda’s sub -grants granting function and ensure that sub granting partners deliver to the expectations of the donor and the organization.
Develop and implement tools and systems that allow for Plan staff and implementing partners to easily manage and track project deliverables and ensure quality and timely delivery in line with donor and Plan requirements.
Build capacity of Plan staff and Partners in compliance management and regularly conduct support visits with to ensure effective compliance management in the organization in line with donor and Plan Uganda policies.
Provide technical guidance and support to program teams and partners in the area of grants compliance management in line with donor rules and the requirements the organization’s policies.
Give recommendations for improvements in terms of compliance, effectiveness, and efficiency in grants implementation and make sure these are effectively followed and implemented by teams.
Develop and manage the grants reporting schedule to ensure good quality reports and compliance with donor reporting requirements in line with donor contracts.
Ensure that all projects designed have clear risk Management Plans and that these are effectively implemented during grant execution.
Support grants closure processes to ensure that these comply with donor contract and requirements and they are in line with Plan Internationals policies and standards.
Analyze common compliance challenges, best practice and lessons across all grants and share with RMM as part of documentation and knowledge management.
Ensure Child Protection issues are fully in built in grant design processes and followed up during implementation.
Academic Background, Experience & Person Specifications:
Bachelor’s degree required, with a business related Field, Social Work and Social Administration Development studies or Social Sciences
Minimum of Three (3) years preferably with at least two years in a non-profit and/or international organization; accounting knowledge is an added advantage.
Comprehensive knowledge of the rules, regulations and policies associated with financial regulations and grants management.
Ability to manage and train staff in a cross-cultural setting.
Must have excellent English skills, especially written.
Good Coordination and networking skills
Training and facilitation
Experience handling sensitive and confidential information.
Excellent communication skills
Information management skills
Financial and program literacy;
Proficiency with business software applications (i.e. Word, Excel, PowerPoint, Outlook, etc.).
Excellent interpersonal skills and Self-driven
Ability to be structured in a flexible environment.
Ability to influence and manage change.
Ability to meet deadlines
Strong work ethic with excellent attention to detail.
Flexibility to work during off duty hours if the situation demands
Ability to multi-task in fast-paced environment
Honest, ethical and pleasant manner with positive, can-do attitude.
Suitably qualified candidates should submit electronic copies (of not more than 2MB) of letters of
application, together with a CV. Contact telephone numbers, copies of relevant certificates, names and
contact details of three references plus salary history should be included and sent to the undersigned not
later than 16 th July, 2015
.
Qualified female candidates are encouraged to apply. Only Short-listed candidates will be contacted. Please consider your application unsuccessful in case you do not hear from us by 16th September, 2015.
The Country Human Resources Manager, Plan Uganda Email: uganda.recruitment@plan-international.org, indicating the job position in the subject line.