About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES) whose aim is to increase the availability, accessibility and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal and child health services; family planning; nutrition assessment, counseling support; malaria prevention and treatment and other primary care services. The project is implemented in 15 districts in the South-West Uganda.
Job Summary: The Grants Officer will support the department in the management of sub awards in order to mitigate risks and ensure compliance with the terms and conditions of sub agreements.
Key Duties and Responsibilities:
Offer support in monitoring Awardees’ (CSOs and Private Not For Profit hospitals and NGOs) performance to ensure compliance with the terms and conditions of award.
Render support in the development of monitoring and support plans under the guidance of Grants Manager and ensure they are properly implemented.
Plan and conduct compliance site visit reviews for sub grantees as per country compliance review site visit plan
Ensure all outstanding subs compliance review findings are addressed and resolved in a timely manner
Prepare and submit regular reports to the department head regarding sub granting activities in a timely and accurate manner
Maintains list of significant deficiency log and status for resolved and unresolved matters
Provides information’s for updating contracts/grants information management systems including Award materials, letters, Correspondences and update the profile tab, Compliance tab, Amendment tab and close out tab for sites assigned
Ensure all documentation for sites (electronic and paper) are completed, updated, organized and uploaded in CGIS
Ensure each Sub Awardee has available funds, within the limitations of their contract, at all times.
Submit all cash requests to the DC office for each sub Awardee as per agreed schedule in a timely manner
Regularly monitors Awardees’ expenditures against approved budget and program objectives and ensures that Cash Request Checklist is completed for each Cash Request
Ensure each Sub Awardee has an active award at all times
Ensure Sub Awardees adhere to contractual and donor regulations at all times
Assist in Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Sub Award
Support the negotiation of sub-agreement budget and awards terms and conditions and prepares final sub-agreement award documents
Provides on-going assistance to subrecipients to administer their subagreements compliant with all terms and conditions
Supports the sub agreement close out process.
Works closely with contractual, financial and technical staff and provides guidance as necessary on sub-agreement requirements
Ensure amendments to contract and wards are developed and processed in a timely manner as needed.
Addresses problems or concerns with management of Sub Awards in a timely and effective manner.
Work with the team in providing training on USG, Sub Award, EGPAF, and donor regulations and financial management to subgrantees including, but not limited to – kickoff training, orientation of Sub Awardees, Renewal Workshops, and Annual Trainings when necessary.
Support an independent verification of all inventory (NEXP) in different sites.
Qualifications, Skills and Experience:
The applicant for the USAID Project Grants Officer job opportunity should hold a Bachelor’s degree in business administration, finance, accounting, Economics, Statistics or other related field.
At least three years’ experience in US Federal funded grants/contracts administration and management. Preferably with international non-profit organizations.
Previous exposure and experience in the development or implementation of contracts/grants and compliance training.
Excellent communications skills (oral and written), including editing and proofreading
Proficient computer/software skills, including command of Word and Excel
Excellent organizational skills, ability to work independently, assess priorities and manage a variety of activities with attention to detail
Ability to interact professionally with colleagues, contractors, vendors, and awardees
Willingness to travel to the field up to 60% of time.
How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications to this address;
The Senior Human Resource Manage, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to: UgandaRecruitment@pedaids.org
Deadline: 13th February 2017