About US:
Hospice Africa Uganda (HAU) is a national non-profit organization that has promoted modern methods of pain and symptom control well as “whole-person” (holistic) care for patients living with Cancer and HIV/AIDS. HAU strives to uphold excellent clinical standards and provide quality education courses and advocacy activities to promote the spread of palliative care throughout Uganda and Africa.
Job Summary: The Human Resource and Administrative Coordinator will offer Human Resources related and Administrative support to the site; communicating information to staff; ensuring compliance with financial and administrative requirements; and supporting the broad array of services provided to patients and support staff.
Key Duties and Responsibilities:
1. HR Functions:
· In charge of planning and implementation of new employee induction schedule;
· Ensure all staff have valid contracts fully signed on file, and that those still outstanding are returned for records;
· Follow up all un-renewed or pending contracts and have them renewed on time in consultation with the Site Manager and Head HR & Administration at head office;
· Make a regular file audit to establish all missing files and documents and have them filed; Ensure safe custody of the HR files, and a systematic and efficient filing system;
· Maintain an updated staff leave database for staff, regularly update staff leave records and produce a monthly report on leave usage;
· Maintain an up-to-date attendance tracking database and compile monthly reports for .site manager’s review prior to submission to HR & Admin Director at head office;
· Ensure timely update and dissemination of HR/Admin policies and forms to staff;
· Ensure HR urgent matters are handled properly and communicated to relevant offices in time.
2. Administrative Functions:
· Prepare requests, budgets and accountabilities;
· Set up and maintain the admin filing system for official records;
· Spearhead coordination of monthly team meeting and recording of minutes
· Support in compilation of procurement related items for the site;
· Mentor and train the receptionist and support staff;
· Ensure proper storage, tracking and inventory system of the department supplies and material assets; maintain proper stock take and records for items in the store and produce monthly status report.
3. Petty Cash Management:
· Maintain the cash counts at the site;
· Prepare bi-monthly manual payment run and staff expenses payment run ensuring invoices authorizations adhere to HAU authority schedule;
· Records management of finance related documents.
4. Supervisory functions:
· Responsible for the overall of site maintenance and repairs;
· Provide support supervision to general assistants, drivers, guards and the caterer.
Qualifications, Skills and Experience:
· The applicant should preferably hold a Degree in Human Resources Management, Business Administration, Social Sciences or related discipline.
· A minimum of two years’ experience in Human Resource and Administration, in a recognized health institution with a focus on HIV/AIDS and or Cancer.
· Customer and patient care skills
· Good record keeping and management skills
· Good financial and accounting skills;
· Computer application skills;
· Excellent interpersonal and communication skills.
How to Apply:
All suitably qualified and interested candidates may hand deliver, Email or post a recently updated and detailed resume / CV with a typed cover letter indicating three work related referees to the address below. Emails must not exceed 2MB.
Send to:
The Human Resources and Administration Director,
Hospice Africa Uganda, P.O. Box 7757, Kampala. Uganda
Plot 130, Makindye Road, Opposite Makindye Country Club
Email to: humanresource@hospiceafrica.or.ug
Deadline: 7th December, 2015 by 4:00 pm