Job Summary:
The Human Resources & Administration Officer will ensure for the smooth implementation of administrative and human resource policies and procedures.
Key Duties and Responsibilities:
Implementation of the HR policies and procedures (recruitment, remuneration, social and healthcare coverage)
Implement the national staff recruitment and induction processes at the national level
Ensure the social and medical policy framework is implemented at national level
Analyse and monitor changes in employment law and other NGOs’ practices at a local level and advise the HRM accordingly.
Participate in the drafting, reviewing of HR policies and procedures for submission to the HRM for validation purposes.
Prepare the training plan for submission to the HRM while ensuring that the training policy and procedures are adhered to.
Ensure that staff are informed of changes in policies and procedures as well as answering their queries in consultation with the HRM
Guarantee a secure framework for HR administrative management
Ensure the implementation of the internal regulations and national personnel employment terms and conditions
Prepare departure documents (travel orders, discharges, etc.) and support expatriate departures with logistics department
Organise the induction, hand overs and debriefings for national and expatriate staff at national level;
Administrative follow up of all national staff in Uganda including registration with local URA and NSSF.
Monitor deductions of annual leave and other absences at national level and ensure that the records are updated accordingly.
Draw up employment contracts for validation by the HRM
Prepare employment offers for validation by the HRM
Ensure all staff files are updated with the required documentation including job descriptions
Prepare the payroll and maintain its accuracy.
Ensure all statutory requirements are adhered to during payroll preparation and
Payment information transmitted to finance department for payment.
Support the HRM in implementing national personnel disciplinary procedures
Update HR management charts and submit them HRM for onward transmission to the regional office on a quarterly basis
Prepare Expatriate per diem payment on monthly basis as per the validated rates from Head quarters
Ensure compliance of local legislation and legal framework at national level
Ensure the formalities required by government bodies are completed in time, support the HRM in the follow up of legal matters
Guarantee the correct archiving of the organisation’s documents in HR and Admin.
Ensure compliance with legal requirements including calling on local expertise if required (Lawyers, employment inspectors, etc.)
Take part in the activity of networks on legal and HR aspects order to follow evolution on policies change etc.
Respect of HI identity, rules and policies
Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected
Know, understand, apply and respect HI security rules.
Attend regular refresher trainings as organized.
Qualifications, Skills and Experience:
The ideal candidate for the Handicap International (Humanity & Inclusion) Human Resources & Administration Officer job must hold a Diploma with a minimum of 4 years practical experience in HR management or a University degree in Human Resource Management with a minimum of two years’ experience in HR Management or a relevant degree.
Experience working in an NGO context is an added advantage
Decision Making Skills
Good communication Skills
Good organisation Skills
Ability to delegate
Knowledge of the relevant Labour laws
Computer Skills: Familiar with MS Office (Word, Excel) and Internet
Personal Qualities
Punctual and organized Person
Ability to work under minimum supervision
Approachable
Ability to work under stress
Starting Date: June 2019
Contract Duration: Contract runs till 31st December 2019 with possibility extend.
How to Apply:
All suitably qualified candidates who wish to join Handicap International are encouraged to send their updated CVs (3 pages max, including three professional references) with cover letters to HR Department at recruitment@uganda.hi.org with the subject: Application for HR & Admin Officer