About US:
CNOOC Uganda Limited, a subsidiary of China National Offshore Oil Corporation (CNOOC) is a major national oil company in China. CNOOC Uganda limited is China’s largest producer of offshore crude oil and natural gas. China National Offshore Oil Corporation (CNOOC) specializes in offshore upstream exploration and production.
Job Summary: The Human Resources Administrator will provide administrative support to the Department Manager and the department staff as well as Employee Relations Support.
Key Duties and Responsibilities:
· The incumbent will ensure that Company policies and procedures are up to date with current ER legislature and employment laws.
· Manage and assist with ER related topics such as; disciplinarians, grievances, absence and sickness. Sensitize staff on the grievance and disciplinary hearing process and draft the minutes during disciplinary hearings.
· Handle HR staff queries for national staff and prompt responses to the same. Appreciation of staff needs and ability to propose HR solutions.
· Sensitize staff on the insurance service providers, labour law legislations, interpretation of the HR policies and procedures and guiding staff on diversity and equal opportunity issues.
· Monitor the working conditions of field based staff and support them with regards to any employee relations issues.
· Provide support in maintaining a safe, secure work environment and ensure new staff are settled into the Company well.
· Assist in conducting and generating annual HR staff surveys, analyze the feedback and relay it back to the HR Team for further action.
· Organize, maintain and secure Personnel and HR records and ensure confidentiality of them.
· Arrange visas, Work Permits/ Special Passes, other travel documents and process expense reports.
· Prepare draft documents / presentations and final written business correspondence such as letters, memoranda, meeting minutes, tables and charts using computer graphics, spreadsheets and word processing.
· Transmit inquiries and confirming letters/orders/agreements to internal and external bodies, materials and service suppliers/vendors via. fax, mail and courier etc
· The incumbent maintains stationery and office supply inventory. Liaison contact for building, facilities and office equipment (such as copy and fax machines) maintenance;
· Coordinate meetings and travel arrangements, maintains schedule of appointments and schedules bid opening, take meeting minutes etc.
· Perform other duties as required by Supervisor.
Qualifications, Skills and Experience:
· The ideal candidate for the CNOOC Human Resources Administrator job placement should hold a Bachelor’s degree or above in Human Resources Management, psychology or related disciplines.
· A minimum of two years of related working experience.
· Affiliation to HR professional bodies such as HRMAU, CIPD will be an added advantage.
· Knowledge of ER legislation, policies and procedures.
· Experience with HR Software, HRIS or HMIS.
· Excellent administrative skills.
· Hands-on experience in handling the application of Work Permit/Special Pass and travel documents.
· Broad knowledge and understanding of Oil & Gas E&P.
How to Apply:
All suitably qualified and interested candidates should send an updated CV and application letter MERGED into ONE document to email address: recruitment@cnoocuganda.com. Please DO NOT attach any other documents and ensure to quote the JOB TITLE in the Subject of your email. Only candidates that follow these instructions and meet the minimum requirements shall be contacted.
Deadline: 13th November 2017 at 5.00PM.