About JSI:
JSI Research & Training Institute, Inc is a leading public health research and consulting organization, seeks a creative, highly motivated, and detail oriented person to deliver measurable intervention results as Program Officer for Micronutrient Powders (MNPs). This person must work well in a fast-paced and results- driven environment with passionate and motivated coworkers.
About USAID SPRING Project:
Strengthening Partnerships, Results, and Innovations in Nutrition (SPRING) is a five-year cooperative agreement funded by the United States Agency for International Development (USAID) to provide state-of-the-art technical support and facilitate country- led, regional, and global programs to improve the nutritional status of women and children. The SPRING implementation team consists of JSI Research & Training Institute, Inc., Helen Keller International (HKI), The International Food Policy Research Institute (IFPRI), Save the Children (SC), and The Manoff Group (TMG).
Job Summary: The Human Resources and Administrative Manager will provide professional and efficient human resources and administrative support for the SPRING/Uganda project. He /she will work in close collaboration with technical, operations and finance teams to support recruitment and hiring processes and ensure compliance to JSI and SPRING/Uganda policies and procedures, USAID rules and regulations and local labor laws.
Key Duties and Responsibilities:
1. Human Resources:
Oversee the day-to day personnel management and deal with general HR related queries from SPRING/Uganda staff
Solve complex problems affecting staff (e.g. in relation to organizational change) and individuals (e.g. contractual issues, grievances, ill health, performance issues etc)
Maintains the work structure by updating job requirements and job descriptions for all positions.
Oversees the Staff APR Process and works with individual supervisors to ensure HR files al complete
Periodically audits HR Files to ensure all proper documentation is present
Update documentation in line with changes to employment law and maintain and enforce human resources policies and procedures for SPRING/Uganda
Serve as the main point of contact for updating the Local Hire Manual; ensures it is updated continuously
Oversees the recruitment process for all newly hired SPRING staff (including overseeing the applicant screening process, setting up interview times, verifying references, and drafting offer letter)
Manages all aspects of the orientation process for new staff
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Manage the recruitment of SPRING/Uganda -staff and consultants in collaboration with the Deputy Chief of Party- Finance & Operations and technical staff
Mentors and supervises the Office Manager and indirectly manages the administrative team
Maintain medical insurance for SPRING/Uganda staff and asset insurance for all SPRING/Uganda property
Reviews Health Insurance policy to ensure appropriate coverage on a quarterly basis
Works closely with the Finance Manager to ensure accurate Providence Fund calculation
Manages all aspects of staff leave and ensures proper calculation of all staff balances
Manages exit interview process to ensure lessons learned are documented
Managing all aspects of staff contracts (renewal and termination of interns, secondees, and consultants)
Works closely with other SPRING partners on HR issues and streamline where possible
Staff welfare: review staff services like accommodation, transport, meals etc to ensure staff are being provided with acceptable level of services
2. Administrative:
Work harmoniously with the Office Manager, oversees the Administration Department
Ensuring all staff have necessary equipment such as laptops and phones to execute their duties effectively
Take lead in organizing staff events
Works closely with the Finance & Administrative Assistants, keep all SPRING/Uganda offices functional and well maintained
Responsible for ensuring proper staff travel approvals are properly documented
Works collaboratively with Finance and Operations Manager to ensure office supplies are fully stocked and that office operations are moving smoothly
Responsible for managing and storing electronic copies of consultant agreements, employee records, and ALL other critical administrative documents.
Perform any other duties as may be assigned by Management/Supervisor
Qualifications, Skills and Experience:
The ideal candidate for the USAID SPRING Project opportunity should be professionally qualified in HR (post-graduate qualification). The candidate must hold a Bachelor’ s degree in Human Resources or Business Administration, or equivalent experience. Possession of a Master’s preferred
At least five years’ experience managing an HR team which must have included providing a range of services, and experience built up in increasingly larger operational roles advising, influencing, delivering HR solutions etc.
Additional post graduate qualification in HR management will be an added advantage
Seven or more years’ experience in handling employee relations, compensation, recruitment and performance management, and administration
Detailed working knowledge of local labor law
Discreet and able to work with confidential issues
High level of accuracy and attention to detail
Ability to manage multiple tasks and work to tight deadlines
Excellent interpersonal and communication skills
How to Apply:
All candidates are strongly encouraged to send their applications via e-mail or hand deliver to these addresses below;
The Chief of Party
SPRING Uganda
Plot 36/37A, Martyrs Way, Ministers’ Village, Ntinda, Kampala, Uganda
OR
Block 01 Plot 295, Kacence, Kaciika,
Mbarara – Uganda
Or via E-mail to: jobs@spring-nutrition.org
Deadline: 24th April 2015 by 1.00PM