About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International Development (USAID)
Centers for Disease Control (CDC)
Peace Corps

Job Summary: The Human Resources Clerk (Payroll Liaison) will serve as the US mission’s main timekeeper and primary point of contact for all timekeepers. The incumbent verifies timekeeper submissions and assists in providing timekeeper training whenever needed. The HR Clerk is also responsible for records management within the Human Resources Office. This includes correct filing and storage of both American and Locally Employed Staff personnel records. He / she also performs other duties for American staff, including embassy and host country government check-in, assists with family member employment programs, including awards, and drafts personnel actions.

Key Duties and Responsibilities:
Time and Attendance (25%)
· The HR Clerk has the overall responsibility for management of the Missions time and attendance operations. Serves as POC for all keepers, verifies their submissions, and assists in correcting error/data.
· Provides job training on T&A procedures, researches, interprets and explains regulations to all levels of staff of the Mission.
· The incumbent serves all mission employees to interpret earnings and leave statements while maintaining open communication channels and working relations with FSC Global financial Services to ensure rapid response to payroll concerns.
· The incumbent also manages communication and drafts formal notifications of T&A, and Earning and Leave Statement (ELS) including negative leave balances, overtime, cash payments etc and processes danger pay requests.
· The HR Clerk will provide guidance, advice and support to employees on wide variety of personnel matters, such as retirement, recruitment, appointment, probation period and advises on all U.S. Mission Policies.
Records Management (25%)
· Responsible for filing of all the section’s personnel records and official documentation. This includes personnel action cables, disciplinary letters, assignment notification cables, travel orders, and any other personnel information. Closely adheres to HR regulations for personnel records as found in 3 FAM. Makes copies to cross file documents when necessary.
· The incumbent will also work in liaison with HRO and the Human Resources Specialist, organizes the HR shared folder files so that documentation can be retrieved in an orderly manner.
· The HR Clerk maintains subject files for historical recordkeeping for important documents such as local compensation plans,, salary surveys, policies, earnings and leave reports, classification reports. The incumbent retires files in accordance with5 FAM and shreds as required. Is responsible for managing the HR archives by creating and maintaining databases with titles and properly kept HR correspondences for easy future access.
· The jobholder is responsible for filing of performance evaluation reports for all LE Staff according to the Performance Management Policy.
In the absence of an EFM HR Assistant the incumbent will oversee recruitment of all Eligible Family Member positions including advertising, setting up interviews, and communicating with applicants. (10%)
Prepares and processes employment actions for non-LE Staff, including travel messages (TMs), personnel actions (SF-50s), resignations, and Intermittent Non-Work Status (INWS). (10%)
Ensures supervisors of EFMs receive guidance on performance evaluation, work development plans and benefit information, including timely reminders of due dates. Closely follows required evaluation reports for Eligible Family Members, reminding supervisors when evaluations are due. (10%)
Awards Program: In coordination with HR staff, implement Interagency Mission Awards Program, including preparation of certificates and documentation for the Joint Country Awards Committee.
Arranges framing and presentation of awards. Files award information and facilitates submission to Washington. (5%)
Provides check-in information for non-LE Staff. (5%)
Prepares documentation to obtain local drivers’ licenses on behalf of non-LE Staff. (5%)
Orders supplies for the section. (5%)
Performs other tasks as assigned. (5%)

Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
The ideal candidate for the US Embassy Human Resources Clerk (Payroll Liaison) career placement should have completed secondary school (O and A ‘level) with a Diploma studies in Human Resources, Public Administration, Management or Administration required.
A minimum of three years of clerical/administrative experience in Human Resources or Administration is required.
Broad working knowledge of general human resources practices and conduct, and the ability to maintain confidentiality is required.
The applicant should have keyboarding skills that include speed at 30 words per minute. Ability to use various Windows-based computer applications such as Microsoft Office and Publisher is required.
Possess the ability to understand and apply regulatory guidelines at work is required. The ability to exercise tact in dealing with customers is required.
Language Proficiency: Level III speaking/reading/writing English is required. Level II speaking of two local languages is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), Download it Here.
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5

Deadline: 21st February 2016

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.