PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. Our works focus on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Gulu, Omoro, Moroto, Kaabong, Abim and Kotido with funding from USAID, US State Department, Walmart Foundation, SDC, DFID as well as other private donations.
We were recently awarded funding for an 8-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Multi-Purpose Cash and Protection for South Sudanese refugees in Bidibidi Settlement in Yumbe District, Uganda. The program will be led by DanChurchAid with Mercy Corps as an implementing partner. The program will focus on unconditional cash transfers to Persons with Special Needs that will be defined through specific vulnerability criteria as well as a cash for work component for youth. The program’s protection activities will be conducted by TPO Uganda.

GENERAL POSITION SUMMARY:
Under the guidance and supervision of the Operations Director, the Procurement, Logistics and Administration Officer is responsible for the overall Procurement, Administration & Logistics management of the Yumbe Office. In charge of the Yumbe operations department, s/he will make sure that all programs in the field are fully supported timely and accurately in all type of logistics needs. He is the key person for all the Yumbe Operations arrangements and coordination.

ESSENTIAL JOB FUNCTIONS:
Procurement
• Has a full understanding of MC procurement policies and formats. Provide training to staff on these policies
• Enforce proper use of procurement ceilings and approval procedures
• Ensure that Mercy Corps’ procurement activities are legal and moral
• Assist Program and Operational personnel in regular procurement planning meetings
• Obtain quotations and bids from the market for PRs as per Mercy Corps standards and formats
• Interact with contractors, in coordination with the Program
• Ensures that the required documentation of supplies and transactions are completed to MC standards
• Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of MC
• Ensure that purchase status and completed purchases reports using the Ongoing PR Masterlist and PR Master list are updated regularly and reported to the supervisor on weekly basis
• Plan goods delivery to MC offices and/or Project sites in accordance to the needs, while minimizing cost and taking in to account effects of seasonal rains

Asset Management
• Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures;
• Ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Field Office.
• Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
• Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; a hard copy is printed, signed and filed in the assets folder;

Security
• Serve as security focal point for the field office, update and implement security policies appropriate for the local context
• Ensure all national and international staff are well-informed of security policies and procedures, including emergency strategies and evacuation plans
• Train the hired security staff on Mercy Corps Security Standard Operating Procedures
• Submit regular security reports to Supervisor on occurring incidents and any security issues/concerns

Administration
• Oversee the smooth flowing of routine, administrative work of Mercy Corps office
• Ensure office and personnel policies are in compliance with Mercy Corps Field Administration Manual and National Staff Policy Handbook
• Ensure adherence to all Mercy Corps administrative procedures by support staff
• Ensure proper functioning and maintenance of the office equipment and other facilities
• Oversee maintenance of personnel files for the Mercy Corps Office and ensuring leave records of all staff are properly maintained and updated

KNOWLEDGE AND EXPERIENCE:
• Bachelor’s Degree in Procurement and Logistics Management, Business Administration, or related & Equivalent field field (with international NGOs is an asset).
• Three years’ experience in logistics and procurement with strong organizational skills, ability to maintain the procurement and logistics filing system, ability to interact effectively with international and national personnel, adaptability to unanticipated circumstances.
• Experience in operations in humanitarian programming, specifically with experience on cash transfer programming and cash for work is highly preferred.
• Microsoft Office computer skills and experience with using email.
• Excellent English oral and written skills, knowledge of Local language is an advantage
• Proven ability to solve problems independently without supervision

HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Tuesday, 17th January, 2017. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.