About Tropical:
Tropical Bank Limited was established in 1973 under the name Libyan Arab Uganda Bank for Foreign Trade and Development. Tropical Bank Limited is jointly owned by the Governments of the Republic of Uganda 0.03% and the Libyan Foreign Bank (LFB) 99.97% of Paid-up Capital. The Bank provides professional and personalized commercial banking services to various sectors of the economy including financial support to Parastatals, Corporates, Small and Medium Enterprises, Individuals, and Non-Governmental Organisations.

Job Summary: The Manager Records and Archives will supervise the Banks physical and electronic records management function, effective administration of action planning and implementation of records management policy in a manner that will guarantee security of records and processing; timely accessing to records; confidentiality and integrity of the system; compliance with policies, regulations and procedures; long-term preservation of records as a resource asset of the Bank.

Key Duties and Responsibilities:
· The incumbent will be tasked with developing a record management policy and put in place operational procedures for the management and usage of bank records to be observed by all staff and management.
· Develop and update from time to time a records management system that will ensure that relevant records are kept for the mandated periods and treated in a manner that befits the different records type.
· Plan, organize and supervise the operations of filing, keeping and maintenance of records in the different departments and branches and ensure that all records are kept as per the laid procedure and policy.
· Guide management on the ways and means of ensuring the safe custody of all Bank records while ensuring easy retrieval.
· Design and revise from time to time a concise way of keeping archived documents while ensuring that they are not damaged.
· Work closely with ICT department to ensure the proper management of the electronic archiving of documents and supervise the staff thereof.
· Actively monitor and regularly check to ensure that security procedures are abided with in the keeping and maintenance of sensitive documents especially in regards to customer documents, land titles and the like.
· Propose any relevant amendment for improvement and efficient operation of bank records.
· Work in liaison with the branch managers to ensure that their records and documents especially those to do with the day’s operations are properly arranged and kept daily as prescribed.
· Periodically check and audit if all existing records and archive system both at the head office and branches, to ensure that prescribed record management systems and procedures are abided with.
· Actively participate in the training of employees new and old especially the staff with filing in the departments and branches.

Qualifications, Skills and Experience:
· The Manager Records and Archives should ideally possess a good Bachelor’s degree in Records management, Library and information science and related fields from a reputable University. Possession of a Master degree will be an advantage.
· Detailed knowledge and understanding of Bank procedures, policies and regulatory requirements would be an added advantage.
· Ability to understand and apply file titling, numbering, registration and tracking procedures;.
· Ability to communicate with staff at all levels of the organization in order to provide an enquiry and retrieval service for the records.
· Detailed understanding of records management principles in order to advise the organization on policy and procedures.
· Ability to supervise, train staff, prioritizes work plans and scheduling of work assignments.
· Proactive approach to work with a high level of maturity and self-drive.
· High degree of integrity and ethical standards.
· Excellent interpersonal and communication skills.

How to Apply:
If your qualifications and experience match those described above please send a detailed application together with your CV, copies of your academic certificates and transcripts and a cover letter of not more than 2 pages explaining why you consider yourself to be the best suited candidate.

Head- Human Resource & Admin,
Tropical Bank Limited,
Plot 54 Lugogo Bypass (Rotary Avenue)
P.O. Box 9485, Kampala

E-mail to: hr@trobank.com and nhamidu@trobank.com

Deadline: 14th August, 2015 by 4PM