About US:
The Uganda Local Governments’ Association (ULGA) is an Association for Local Governments in Uganda that was formed in 1994 with the mandate to unite Local Governments, and provide them with a forum through which to come together and give each other support and guidance to make common positions on key issues that affect Local Governance. ULGA carries out this mandate through lobbying, advocacy and representation of Local Governments at local, National and International fora. Its ultimate goal is to promote and build Democratic and Accountable Local Governments capable of delivering Efficient and Sustainable Public Services to the people of Uganda. Our current strategic focus is in the areas of lobbying and advocacy; institutional strengthening; increasing services to members and facilitating local economic development.

Job Summary: The Office Attendant will be responsible for ensuring that the office functions efficiently and smoothly. He / she will also provides clerical, secretarial and administrative support to other employees working in the office.

Key Duties and Responsibilities:
1. Ensure the offices are clean:
· Assess the cleanliness and hygiene situation of the establishment and detect current and potential problems.
· Carry out common household tasks to maintain a clean work place by sweeping floors, cleaning walls, corridors and windows and throwing the trash to the suitable place.
· Cleans restrooms and other places in the building.
2. Perform simple security duties:
· Locking doors and closing windows
· Opening the office
· Identify anything suspicious and report to the line manager
3. Ensure that refreshments’ are available to the staffs
· Prepare and serve tea to staff
· Clean the utensils after use
4. Perform secretarial work:
· Support in typing some work
· Responsible for photocopy documents
· In charge of organising files or documents
5. Initiating simple requests: Making requests for items like sugar, milk, cleaning materials, dusters.
6. Organising Training Events:
· Arranging the room for workshops
· Ensure seats are enough for the participants
· Ensure all training materials are in place and conducive for the participants
7. Reporting:
· Compile a report on all the activities under his/her supervision
· Report any suspicious person to the relevant office
· Regularly report any issue that may need immediate attention for example faulty line

Qualifications, Skills and Experience:
· The ideal candidate should hold an “O” or “A” Level High School Certificate or equivalent
· Business college training an advantage
· Prior office experience may be requested but this can also be entry level position
· Advanced computer skills including MS Office or equivalent
· At least two years’ experience in general office management,
· Prior experience in providing administrative and support services
· Past exposure and experience of working in multi-cultural environment Essential Knowledge
· Basic knowledge of Customer relations
· Smartness and reflects the image of the organisation
· Working knowledge and understanding of Administration and general Office practice
· Detailed knowledge and understanding of Office security management Essential Skills
· Excellent organizational and planning skills
· Good problem solving abilities and skills
· Be presentable
· Be friendly and approachable
· Excellent written and spoken skills
· Highly flexible
· Computer literacy skills
· Confidentiality
· High degree of reliability
· Multi-tasking

How to Apply:
All suitably qualified and interested candidates should send a copy of their updated CVs with a cover letter indicating three professional referees, two of whom should have been direct supervisors to: ulgajobs@gmail.com

OR
Drop your application at our offices at:

ULGA HOUSE, Kibuga, Block 13, Plot 136,
Najjanankumbi, Entebbe Road, Kampala

OR Post to:

Uganda Local Governments Association
P.O. Box 23120, Kampala, Uganda

Deadline: 27th November 2015