The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Ba�os, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.
Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.
Job Purpose
Under the general supervision of Associate Manager, maintains the day to day financial administration and transactions of the office, responsible for properly maintain financial documents and make all kind of payments related to operation of IRRI-Thailand Office. Provide financial reports to the management and provide documentation for audits as necessary. Coordinate and communicate with stakeholders regarding finance and accounting issues.
This position will be based at the IRRI Thailand Office and may only be filled by permanent citizens of Thailand.
Roles and Responsibilities
Prepare monthly financial reports of IRRI Thailand Office (ITO) including all bank reconciliation
Responsible for General Ledger (GL) management in the system (ocs)
Handle all kind of ITO staff’s bill payment such as Travel bill, NRS Medical reimbursement and others bill
Process the office payroll and other activities related to payroll management (e.g. staff income tax withholding and provident fund)
Provide cash advance, process reimbursement , and petty cash management
Data administration, filling vouchers, archive management
Maintain inventory of ITO property for insurance coverage and keep updating the ITO Asset addition and Disposal to HQ
Maintain vault, bank records, and cheque books
Ensure the financial accounting environment in the ITO is in compliance with IRRI policies and procedures, donor regulations and local legal requirements
Prepare monthly financial reports and submit to the Associate Manager for review
Assist internal and external auditors by providing the supporting documents
Bank reconciliation report, Manual Ledger, ocs validation report, cash advance report
Monitor budget, prepare, and analyze budget variance report as required eMUAodv B3FWVX
Organize and process financial data with scan supporting documents onto ocs
Issue timely accurate payments and receipts that follow IRRI policy and guidelines
Prepare and process monthly and annually income TAX withholding receipt of payment
Prepare, ensure, and maintain financial files including hard and soft copies of vouchers
Maintain the accuracy and integrity of accounting systems
Ensure financial and budget data are complete and accurate
Ensure accuracy, speed, and efficiency of transactional processing
Qualifications
Bachelor’s degree in Accounting / Finance / Management or related field with 3 years work experience in accounting, audits, cash management, financial management, budgeting, taxing or related field
Master’s degree in Accounting / Finance / Management or related field with 1 year work experience in accounting, audits, cash management, financial management, budgeting, taxing or related field
Skills Required
Mandatory
Has extensive knowledge of accounting systems, bookkeeping, financial reporting, and bank reconciliation
Has good interpersonal skills
Is able to explain clearly to project staff, suppliers, consultants, and grantees the requirements for financial and reporting compliance under donor funded project
Has advanced computer skills (MS Word, Excel, accounting software, etc.).
Has good organizational and multi-tasking skills
Preferred
Has prior experience of working in an international donor funded development organization