Job Summary:
The Operations Administrator/Personal Assistant will ensure proper flow of office procedures, and support the Chief Operating Officer by carrying out common office duties, maintaining a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
The Operations Administrator/Personal Assistant will also provide office and administrative
support to the Commercial Team ensuring the rest of the staff has adequate support to
work efficiently.

Key Duties and Responsibilities:
· Coordinating Commercial activities across the Commercial Function and the rest of the company functions to ensure efficiency and compliance to company policies;
· Keeping Commercial records and ensuring follow-up on Commercial activities under the Commercial Function;
· Coordinating the activities of the Chief Operating Officer such as travel to ensure that timelines are met across the function;
· Providing adequate response to stakeholders in relation to the activities of the Chief Operating Officer;
· Coordinating appointments for the Chief Operating Officer;
· General office requirements and keeping stock of the requirements in the Chief Operating Officer’s office
· Coordinate activities of the Chief Operating Officer’s Direct Reportees;
· Providing administrative support to the Commercial Team;
· Liaising with both internal and external stakeholders when required;
· Support budgeting and basic bookkeeping procedures;
· Tracking Commercial KPI indicators on behalf of the COO;
· Take charge of the Leave Management System for the Commercial Function and monitor team leave;
· Manage Commercial Performance-Related Awards;
· Acknowledgement of the Commercial Team’s personal milestones such as birthdays and anniversaries.

Qualifications, Skills and Experience:
· The ideal candidate for the position should hold a Degree in any business-related field
· At least two (2) years’ experience as an office administrator, office assistant or relevant role;
· Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access);
· Outstanding abilities to communicate in person, in writing and over the phone
· Excellent organizational, interpersonal and leadership skills;
· Excellent leadership, time management and organizational skills;
· Multi-tasking skills with the ability to prioritize tasks;
· Strong Attention to Detail;
· Ability to work under minimal supervision
· Excellent customer service skills
· Trustworthy with the ability to handle confidential information;
· Ability to work under pressure with minimum or no supervision and meet deadlines in a fast-paced changing environment

How to Apply:
All candidates should fill the Movit Application form, Download Here and send it as an attachment to hr@movit.co.ug (Not more than 1MB)
Please quote the Job Title in the subject line

Note: Only shortlisted applicants will be contacted.
Deadline: 16th March 2021.