About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.
Job Summary: The Operations Coordinator will oversee the International Rescue Committee’s country program’s critical support functions (Supply Chain, Administration, IT and HR) ensuring that all the necessary systems, policies and procedures are up to date, rolled out, understood, and implemented in all locations. The incumbent is a member of the country senior management team, reports to the Country Director and supervises and Oversees Operation staff at Kampala and Field sites.
Key Duties and Responsibilities:
1. Policy & Procedures:
· Implement IRC operational policies at a national level, working in collaboration with the Regional Operation Directors.
· The incumbent will be tasked with improving the operational systems, processes and policies in support of IRC Uganda mission – specifically, support better management reporting, information flow and management, business process and organizational planning.
· Work closely with field coordinators and other senior staff to ensure that all operations policies are understood and enforced.
2. Budget & Finance:
· Produce content for new budgets covering operational requirements and provide advice on procurement related budgeting.
· Build and strengthen working relations with the Finance Controller to ensure full and coordinated support to operations.
· Manage the Operations budget in coordination with the Country Director.
3. Management & Operations:
· Manage and increase the effectiveness and efficiency of Support Services (HR/Administration, Supply Chain, IT,), through improvements to each function as well as coordination and communication between support and business functions.
· Play a significant role in long-term planning, including an initiative geared toward operational excellence.
· Coordinate, manage and be accountable for the efficient supply and logistics support to IRC operations, including the procurement, receipt, storage and issue of supplies and equipment according to IRC and donor policy.
· Ensure management of the vehicle fleet, including safety, maintenance, fuel and consumables monitoring and the management of drivers according to IRC policy.
· Ensure management, tracking, maintenance and reporting of IRC fixed assets (non-expendable property) according to IRC policy
· The incumbent will oversee the routine maintenance and repair of IRC office and domestic facilities.
· Ensure compliance to local labor laws.
· Work closely with IRC NY, UN, NGOs and government agencies in all operational matters
4. Security:
· Develop and continually update written security procedures and protocols
· Mentor and train staff where necessary in safety and security procedures and protocols
· Work closely with UN and international agencies on security matters when required
· Design/conduct training based upon security “best procedures” for staff
5. Staff Supervision & Capacity Building:
· Supervise, directly or indirectly, all IRC operations staff based in Kampala; provide technical oversight of operations staff based in the field offices
· Directly supervise Operation Officer, Kiryandongo and ensure that field Office operates in accordance with IRC’s Finance, HR, Admin, Supply Chain, Safety and Security policies and procedures.
· Ensure the professional development of operations managers and officers.
· Coordinate and direct on Operational issues with IRC Program Coordinators / Managers and Field Coordinators.
· Ensure that operational staff have annual performance plans that are evaluated each year, and that staff receive effective capacity building and training support.
· Ensure that the recruitment process is efficient and transparent.
· Actively participate in periodic reviews of national staff salaries and benefits.
· Act as the focal point person for the implementation the IRC code of conduct.
Qualifications, Skills and Experience:
· The ideal candidate should preferably hold a University Degree or technical training in logistics, business management or a related field.
· At least five years’ experience in managing operations in an international environment, with at least three in a managerial role.
· Excellent interpersonal skills and a collaborative management style.
· Show commitment to high professional ethical standards and a diverse workplace
· Strong supervisory and inter-personal skills.
· Computer competency with word processing, spreadsheets and databases.
· Strong negotiation skills.
NB: Female and Ugandan nationals are strongly encouraged to apply.
How to Apply:
All suitably qualified and interested candidates should send an updated CV, copies of certificates and cover letter clearly indicating the position applied for to: The Human Resource and Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala; OR
Email to: UA-IRCJobs@Rescue.org. You may also Apply online by clicking on link below.
Deadline: 16th October, 2015