About US:
African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

Job Summary: The Operations Manager and Chief Mechanic will manage the logistics (fuel, fleet, warehouse, workshop) and supply chain operations of the country program office including any construction that may be taking place within the Program. The incumbent will create and oversee the implementation of tools utilized in the field with the aim of enhancing operational effectiveness. Identification of field operational solutions that will improve productivity is also part of his responsibilities. The incumbent also oversees the implementation of best practices in the field that are likely to make the overall supply chain of the firm more efficient.

Key Duties and Responsibilities:
Ensure that all staff understand the Procurement and Logistics SOPs and ensure that both are fully implemented within the operations
Actively participate in the preparation of the program budget
Build and maintain good relationships with all partners and potential donors in the area of operation
Take all necessary measures to motivate staff and build strong team spirit at all levels
Mentor and supervise support staff to improve quality and efficiency of administrative matters
Make monthly monitoring and report to actively contribute to the narrative contractual, financial and other specific reports
Endeavors to ensure that a strong and functional participatory management system is in place and that the image of AIRD in the country is consistent with AIRD’s mission, vision and values and protects AIRD’s interests and assets
Maintains regular and transparent communication with CPD and CMT in a spirit of shared successes and joint problem solving
Direct, mediate, support and lead all matters relating to the garage
Update, organize and define the objectives of staff in the garage by defining the responsibilities according to the activity level of the garage
Take appropriate actions to improve workshop performance in accordance with the expected results and available means
Implement and monitor workshop repair and maintenance activities
Ensure, during repair service, that a log book is updated every journey, is kept in each vehicle and is regularly scrutinized for accuracy and legibility. This includes verifying if all service periods are reflected on the log book
Efficiently organize and be transparent in the procurement of spare parts in the sub delegation
Ensure that the garage management procedures and those of the management of spare parts are properly implemented at all levels
Oversee the distribution and management of the fuel for the vehicles and generators
Recommending service intervals for each vehicle
Tasked with the maintenance is carried out timely, with due regard for the safety of all concerned and the operations expected by the client
Ensure that all the garage’s operating costs connected to the vehicles are correctly and timely budgeted, accounted for and reported appropriately in accordance with project guidelines.
That the vehicles managed in the garage move only with official permission, and only with persons authorized by management. That vehicle movement is controlled to produce effective and timely delivery of services to the client and beneficiaries
Ensure that road license on all vehicles is renewed timely, and that updated documents are carried in each vehicle
That third party insurance is affected timely, and that documents are maintained in each vehicle
That drivers comply with the laws of the country they are operating in at all times, and at all times act with courtesy, good manners and appropriate respect
Ensure fuel for each vehicle is monitored, recorded and accurate reports submitted timely as required
Make sure that drivers are properly informed of any new legislation, local bye-laws, project guidelines and other information relevant to their duties timely and effectively
Ensure that drivers and driver’s assistants are regularly assessed and mentored in their duties, health and behavior, and that recommendation are made to management without delay
Ensure that management of the warehouse and its items are monitored and properly distributed
Ensure the management of the fuel is monitored and properly accounted for
Ensure that management is made aware of any issues that partner may have communicated with regard to the operation of AIRD in the country, so that timely action may be taken
Ensuring that the Country Program Director and/or the OIC have timely & accurate information regarding the operation
Oversee the operations of the garage, fuel, and warehouses

Qualifications, Skills and Experience:
The applicant should have attended accredited training in technical mechanics or a similar field
A minimum of five years of managerial or supervisory experience required
Good working knowledge of warehouses and fuel systems
Proficiency with computers including Microsoft Word, Excel, and Power point required
Willingness to travel as necessary, work the required schedule, work at different locations as required
Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
Previous experience in working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
Knowledge of program management
Knowledge of donor groups and/or issues related to the program area
The applicant must be conversant in French and English (written and spoken)

Personal Characteristics:
Behave Ethically: Understand ethical behaviour and practices, and ensure that own and the behaviour of others is consistent with these standards and aligns with the values of the organization
Build Relationships: Establish and maintain positive working relationships both internally and externally, to achieve the goals of the organization
Communicate Effectively: Speak, listen and write clearly using appropriate and effective communication tools and techniques
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
Leadership Positively: Influence others to achieve results that are in the best interest of the organization
Decision making: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization as authorized
Organizing: Set priorities, develop a work schedule, deploy the right resources and monitor progress towards goals
Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results
Ensuring value for money i.e. program/project monitoring
Ability to work under hardship environment and with minimum supervision

How to Apply:
All suitably qualified and interested candidates should send an application letter stating qualifications and experience, and their suitability together with latest updated C.V. by email to hr@airdinternational.org with the subject line “Application for Operations Manager post”

Deadline: 20th February, 2017