About US:
TechnoServe (TNS) is an international non-profit international development organization founded in 1968. Its mission is to help entrepreneurial men and women break the cycle of poverty by building businesses that create jobs, income, and economic opportunities for their families, their communities, and their countries.

Job Summary: The Operations Manager will ensure timely accomplishment of the country program targets through judicious and efficient implementation of operational plans and targets including; supply chain, procurement, inventory and logistics management, repairs and maintenance, asset management, security, and fleet management in accordance with TechnoServe policies/procedures and donor requirements.

Key Duties and Responsibilities:
Upholding Policies and Procedures of Critical Operations:
Collect and analyze proposals/quotations against specifications of the RFP/RFQs and prepare cost bid analysis reports with award justification and reference other terms and conditions
The incumbent will regularly review current policies and procedures related to logistics, procurement, vehicle usage and asset management to ensure compliance with donor and corporate requirements
Prepare and issue purchase orders/contracts for the acquisition of goods and services after negotiation of contractual terms and conditions with the vendors/ contractors.
Keenly review payment paper trails that are produced in the region and carry out the operations check specifically required for processing by the Finance team
Update and maintain a filling system for all documents related to procurements in Uganda
Maintain vendor contracts and relationships for Uganda

Engage with Implementing Teams (Procurement and Logistics):
Act as focal point person for all Operational Activities (IT, Contract Management, Procurement, Logistics, Fleet and Asset Management) in Uganda
Train and coach members of the program team in the use of the different operational tracking tools and how best these programs can benefit from the tools
Provide pro-active advice to regional program teams to ensure optimal operational systems while maintaining adherence to TechnoServe’s relevant policies (e.g., vehicle policy, travel policy, procurement policy, etc.)
Support in-country program team in development of quarterly plans for procurement, team logistics, and vehicle management (including vehicle fueling and maintenance)
Maintain a procurement tracking report to ensure that all orders are tracked from the point of request through to final receipt
Serve as the coordinator for travel and support for members of the cross-cutting programs or EA Regional Teams traveling in the country, coordinating logistics of travel and accommodation

Office Management:
Ensure the office environments in all offices are maintained to an appropriate level of organization and cleanliness, with monitored provision of sundries
The jobholder will also coordinate the administration of office resources and arrange for the repair and maintenance of office equipment as directed

Fleet Management:
Prepare and review monthly fuel reconciliation reports including vehicle maintenance reports, split them into programs, and advise Program Managers on the way forward
Oversee overall management of vehicle fleet, including establishing maintenance schedules, assurances about safety and security equipment, review and supervision of all office drivers and subordinate staff
Ensure field vehicles and driver administration is executed in a professional manner and in accordance with TechnoServe vehicle policy and traffic regulations, and that all related vehicle documents are filled out appropriately and on-time
Ensure that rental vehicles are fit for the purpose hired, hired drivers have an acceptable level of skills, and are briefed on TechnoServe policies and code of conduct
Ensure vehicles have updated insurance, registration and other required documents

Asset Management:
Ensure there is an up-to-date and accurate asset registry for Uganda
Ensure the transfer and return of assets to/from staff in different duty stations
Ensure regular physical verification/checks of all assets and inventory in TechnoServe Field Offices
Safety and Security in Collaboration with HQ: Support the CD in collecting, updating and communicating about the safety and security situation in the country and operational areas
Security Planning and Implementation:
Develop, maintain and coordinate updating of the Country Safety & Security Plan
With the support of the CD, ensure implementation of the Country Safety & Security Plan and other applicable safety and security related policies and procedures
Support crisis or incident management, as required
Provide a security briefing to all international visitors to the office (HQ staff, consultants, etc.) within 24-48 hours their arrival
Safety and Security Monitoring and Reporting:
Conduct ongoing threat assessments for TechnoServe’s operational areas
Monitor staff adherence to TechnoServe safety and security-related policies
Identify weak points in safety and security, protocols requiring improvement
Track staff travel (to better provide support in the event of an incident)
Monitors vehicles, drivers, guard activities, and operations for adherence to safety and security protocols, as appropriate
Report security incidents affecting TechnoServe staff, offices and assets
Compose and distribute safety and security updates to country office staff and liaises with the headquarters compliance and risk management function
Distribute information as directed by CD to staff
General Administration: Maintain routine and confidential correspondence files/ documents that may be needed in the event of an emergency

Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s degree in Procurement, Business Administration or related field. A Masters degree in Business Administration or Professional Qualification is preferred
At least seven years’ experience in Administration/ procurement and Logistics work
Previous exposure and experience managing fleet/drivers is important with ability to travel to field offices as and when required
Computer literacy skills: Demonstrates knowledge and ability to use specific computer programs or applications for own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
Innovative Mindset: Curious inquiries, asks questions and seeks out information from multiple sources, learns from mistakes, sees change as an opportunity.
Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.

How to Apply:
All suitably qualified and interested candidates should send a cover letter and resume (CV) via Email only to the Human Resources Manager: ug-jobs@tns.org. Please clearly indicate the position you are applying for in the subject line of your email and on the application letter.

Deadline: 7th April 2017