About US:
Yunus Social Business Foundation Uganda Ltd is part of a global network of social business
Incubator Funds founded by Nobel Peace Laureate Prof Muhammad Yunus, which are currently operational in Albania, Bangladesh, Brazil, Columbia Germany, Haiti, India, Japan, Tunisia and Uganda. YSB provides coaching and consulting to social business entrepreneurs, help to create and develop employment-generating social businesses, and finance these businesses in order to help them scale their operations.
Job Summary: The Operations Officer will provide support to Yunus Social Business Uganda in the following operational areas: office administration, procurement, finance & accounting, event management and communication.
Key Duties and Responsibilities:
1. Administration and Office Management:
· The incumbent will be tasked with the development and execution of administrative processes and documents
· Coordination of all appointments
· Problem solving/ trouble-shooting questions of day-to-day work (including dealing with various suppliers)
· Provide cordial administrative support to all local employees and consultants, including volunteers, mentors and experts:
o Issuing contracts, registering employees with (tax) authorities
o Insure correct filing of all relevant documents
o Providing operational support in the use of office facilities, equipment and vehicle(s)
2. Procurement of goods and services for YSB Uganda:
· The Operations Officer will be in charge of the identification of procurement needs in liasion with user teams
· Identification of potential consultants and suppliers
· Preparation and submission of procurement documents
· Conducting evaluations with relevant procurement committee
· Preparing and submission of procurement reports
3. Finance and Accounting:
· Prepare monthly packages for external accountant
· Assist in budget monthly reporting of actuals against budget, including variance analysis
· Render support in preparing the annual accounts and auditing process
· Manage the liaison with banks
· Optimize and handle contracts with external providers such as insurance contracts, IT and telecommunication etc.
4. Event Management:
· Lead organization of YSB’s events including event logistics, invitation management, design of marketing collateral, coordination with partners
· Organisation of participation of members of the team in national, regional and international events
5. Communications:
· Support the team’s outreach to potential partners.
· Post regular updates on social media to engage the global community
· Update website /work together with web designers /administration of the YSB web domain
· Coordinate the production, publication and dissemination of reports and documentaries e.g. quarterly and annual reports, documentaries on events etc.
· Manage YSB’s press relations
· Perform any other activities assigned by the Managing Director dealing with the day-to-day or long-term business continuity and serving the purpose of advancing the Yunus Social Business Uganda
Qualifications, Skills and Experience:
· The ideal candidates should have a minimum of three years’ post-graduation experience in at least one of the following sectors: Finance and accounting, Procurement and Communication and partnerships
· Exhibit commitment to serving society’s needs and a high level of personal integrity;
· Familiarity and understanding of “social business” and how this is related to other concepts, e.g. social innovation, social entrepreneurship, inclusive business, and impact investing
· Highly organized, systematic and multi-tasked
· Exceptional analytical skills, critical thinking, efficiency and thoroughness, demonstrated by excellent academic qualifications;
· Demonstrated leadership, management and organizational skills; personal initiative and responsibility;
· Strong cultural understanding and skills to manage differences;
· Diplomacy, negotiating skills and team-working skills;
· Willingness to travel outside of Kampala, including to rural areas
· Fluent in both written and spoken English
How to Apply:
All suitably qualified and interested candidates should send an updated CVs and cover letters, in English, via email, to the following email address: applications@yunussb.com, with subject line “Operations Officer – Kampala.” Please indicate in your application where you heard about this job opportunity i.e. www.theugandanjobline.com
Deadline: 8th January 2016