About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), DFID, Mastercard Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, and Nike Foundation.
About ECHO Project:
Mercy Corps is implementing an 8-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Multi-Purpose Cash and Protection for South Sudanese refugees in Bidibidi Settlement in Yumbe District, Uganda. The program will be led by DanChurchAid with Mercy Corps as an implementing partner. The program will focus on unconditional cash transfers to Persons with Special Needs that will be defined through specific vulnerability criteria as well as a cash for work component for youth. The program’s protection activities will be conducted by TPO Uganda.
Job Summary: The Procurement, Logistics and Administration Officer is responsible for the overall Procurement, Administration & Logistics management of the Yumbe Office. The incumbent is in charge of the Yumbe operations department and will ensure that all programs in the field are fully supported timely and accurately in all type of logistics needs. He is the key person for all the Yumbe Operations arrangements and coordination.
Key Duties and Responsibilities:
Procurement:
Has a full understanding of MC procurement policies and formats. Provide training to staff on these policies
Enforce proper use of procurement ceilings and approval procedures
Ensure that Mercy Corps’ procurement activities are legal and moral
Support Program and Operational personnel in regular procurement planning meetings
Obtain quotations and bids from the market for PRs as per Mercy Corps standards and formats
Interact with contractors, in coordination with the Program
Ensures that the required documentation of supplies and transactions are completed to MC standards
Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of MC
Ensure that purchase status and completed purchases reports using the Ongoing PR Masterlist and PR Master list are updated regularly and reported to the supervisor on weekly basis
Plan goods delivery to MC offices and/or Project sites in accordance to the needs, while minimizing cost and taking in to account effects of seasonal rains
Asset Management:
Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures;
Ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Field Office.
Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; a hard copy is printed, signed and filed in the assets folder;
Administration:
Oversee the smooth flowing of routine, administrative work of Mercy Corps office
Ensure office and personnel policies are in compliance with Mercy Corps Field Administration Manual and National Staff Policy Handbook
Ensure adherence to all Mercy Corps administrative procedures by support staff
Ensure proper functioning and maintenance of the office equipment and other facilities
Manage the maintenance of personnel files for the Mercy Corps Office and ensuring leave records of all staff are properly maintained and updated
Security:
Serve as security focal point for the field office, update and implement security policies appropriate for the local context
Ensure all national and international staff are well-informed of security policies and procedures, including emergency strategies and evacuation plans
Mentor and train the hired security staff on Mercy Corps Security Standard Operating Procedures
Prepare and submit regular security reports to Supervisor on occurring incidents and any security issues/concerns
Qualifications, Skills and Experience:
The ideal candidate for the Mercy Corps Procurement, Logistics and Administration Officer job opportunity should preferably hold a Bachelor’s Degree in Procurement and Logistics Management, Business Administration or related equivalent field (with international NGOs is an asset).
At least three years’ experience in logistics and procurement with strong organizational skills, ability to maintain the procurement and logistics filing system, ability to interact effectively with international and national personnel, adaptability to unanticipated circumstances.
Previous exposure and experience in operations in humanitarian programming, specifically with experience on cash transfer programming and cash for work is highly preferred.
Microsoft Office computer skills and experience with using email.
Excellent English oral and written skills, knowledge of Local language is an advantage
Demonstrated ability to solve problems independently without supervision
How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 17th January 2017