About US:
The Government of Uganda (GoU) through the Ministry of Lands, Housing and Urban Development (MLHUD) is implementing the Uganda Support to Municipal Infrastructure Development (USMID) Project, which is supported by a World Bank / IDA Credit to the tune of US$150 million. The project support is for 5 years, (FY 2013/14-2017/18), and entails support to infrastructure development and institutional capacity enhancement in 14 Municipal Council, support to core Ministries related with these activities as well as to program management arrangements and institutional strengthening. USMID is designed using the World Bank’s new lending instrument the Program for Result (PforR) where by disbursement is linked to actual achievements compared to set targets. MLHUD recruited a Program Support Team (PST) which supports implementation of the program.
Key Duties and Responsibilities:
Working closely with the PDU of MoLHUD, conduct procurement for the USMID Program.
Work in liaison with the Head PDU of the MoLHUD to ensure timely, cost effective and full compliance of procurement activities with and the Financing Agreement and applicable regulations, as required.
Provides hands-on technical support to the PDU staff at the MoLHUD and the 14 USMID municipal LGs in ensuing amongst others that (i) up-to-date and complete procurement files are established for each sub-projects/activities; (ii) annual procurement plans are prepared, (iii) procurement activities are done timely as per rules and regulation, and (iv) quarterly procurement progress reports are prepared etc.
In charge of consolidating all procurement reports for submission to IDA as per the Program requirements
Responsible for the establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with PPDA rules and regulation.
In charge of the preparation of submissions to the MoLHUD Contracts Committee, through the PDU and for necessary No objections
Design and conduct workshops to educate USMID Municipal LGs procurement staff on PPDA procurement procedures/regulations and approach to procurement as well as on specialized procurement topics as per Program Action Plan;
The incumbent prepares a range of procurement-related forms, documents and reports ensuring that all specifications, terms and conditions are according to PPDA rules, regulation and standards; and provide guidance and training to junior procurement staff;
Build an effective liaison with contractors/suppliers to ensure timely delivery. Liaise with end-users, contractors and suppliers on quality and appropriateness of goods;
Evaluate contractors/suppliers claims pertaining to outstanding contracts/procurement actions; subsequent endorsement of invoices in accordance with required norms;
Provide operational support to Program and ministry staff on concepts, policies and procedures for international and local procurement.
Negotiate and resolve procurement issues with project and ministries and handle questions/complaints on bidding and award issues in project;
Render support in the development of specifications based on end user requirements and prepare shortlists based on investigation of markets as well as policy considerations to the project;
Provide procurement support to component II of the Albertine Region Sustainable Development Project, being implemented by the MoLHUD.
Qualifications, Skills and Experience:
The applicant should preferably hold a Master’s degree in Procurement, Commerce, Business Administration, Engineering, Law or other related field.
A minimum of ten or more years’ experience in public or private procurement with a large public/ private sector organisation.
At least three years’ experience in procurement for a multilateral development bank funded project.
Membership to a professional body will be an added advantage.
Working knowledge of both World Bank and GoU/PPDA procurement procedures will be an added advantage.
Must have a clean and proven integrity record.
How to Apply:
All candidates are encouraged to send their applications together with detailed curriculum vitae, copies of their academic and professional transcripts and certificates and two referees with email addresses and daytime telephone numbers and send them to: The Permanent Secretary, Ministry of Lands, Housing and Urban Development, Plot 13/15 Parliament Avenue, P.O. Box 7096, Kampala. Uganda. The complete applications should be physically delivered to the Ministry of Lands, Housing and Urban Development USMID Program offices on Yusuf Lule Road Plot 9, 1st floor Next to United Nations Offices.
Deadline: 3rd June, 2015