About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSCE will be achieved through the redeployment of resources from the regional missions it serves.

Key Duties and Responsibilities:
1. Programme Management:
Actively participates in the development, implementation and evaluation of assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
Supports in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
Actively coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).

2. Administration:
Budget and Finance:
Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
Actively monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
Oversees and/or provides guidance on financial administration and management information issues and practices to colleagues.
Provides guidance and leadership to more junior staff.

General Administration:
Manages work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
Regularly reviews adequacy of departmental space requirements.
Manages the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
Human Resource Management:
Provides assistance and support to managers and staff on human resources matters.
Effectively coordinates actions relative to the administration of human resource activities, e.g, recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Performs any other related work as required.

Qualifications, Skills and Experience:
The ideal candidates for the United Nations Regional Service Centre Programme / Administrative Officer vacancy should hold an advanced University Degree, preferably in the field of business administration, Public Administration, Finance or related field.
Past experience in managing operational budget and finances is required. Experience in managing programmes or projects within a humanitarian or development context is desirable. For holders of a Master’s Degree, at least two years of progressively responsible professional experience is required. For holders of a Bachelor’s Degree, at least four years of progressively responsible experience is required.
Past experience working in an international organization is desirable.

Personal Competencies:
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares- credit for team accomplishments and accepts joint responsibility for team shortcomings

How to Apply:
All suitably qualified candidates who wish to join the United Nations in the aforementioned capacity should submit their applications which should include the following documents:
Cover Letter (letter of motivation or application letter) including your email address and contacts;
The United Nations Personal History form (P-11), download here
Academic Certificate(s);
Copy of birth certificate; or copy of National ID; or copy of Passport.
Internal candidates must submit the two (2) most recent performance evaluations (e-Performance).

All applicants are strongly encouraged to apply via E-mail and must include the Vacancy Announcement Number (Please See Top of Advert) and the Job Title: rsce-hrs-recruitmentservices@un.org

Or Send hard copies to: RSCE Entebbe Support Base, Buku Road, P.O. Box 710, Entebbe, Uganda.

Deadline: 13th March 2015