Key Duties and Responsibilities:
· Provide administrative services for the TRUEFISH/E€OFISH Programme.
· Oversee the day to day smooth running of the office.
· Ensure the proper implementation and adherence to laws, rules and Regulations;
· Assist in preparation and coordination of project meetings,workshops and seminers;
· Take minutes of various programme meetings;
· Assist in providing support and guidance to project partners for efficient implementation of the TRUEFISH/E€OFISH Programme;
· Devise efficient communication systems within and outside the programme;
· Assist in coordinating Consultant activities together with the Technical advisors/ Development advisors;
· Responsible for all records keeping and Data Management System in line with TRUEFISH’s/E€OFISH’s records keeping rules;
· Monitor the availability of accessories and stocks for project activities;
· Monitor project staff leave days and updates the leave schedule;
· Monitor travel schedules and coordinate travel logistics;
· Initiate project procurement requirements based on the approved budget;
· Prepare and submit technical and/or any other forms of specifications to the Procurement Unit for the office requirements;
· Liase with the Procurement Unit to establish appropriate bid evaluation criteria and participate in the evaluation of bids as a representative of the User Department;
· Responsible for Contract management once a contract is placed;
· Undertake conformity assessment of supplied goods, services and works with the contract and reports any deviation from terms of contract to the procurement unit;
· Prepare timely periodical reports of the project;
· Facilitate preparation of a funds requisition to the donor;
· Perform any other duty as assigned by the immediate supervisors.

Qualifications, Skills and Experience:
· The ideal applicant must hold a Diploma with specialization in Administration or a related field (University degree will be an added advantage)
· At least three (3) years’ professional experience in a comparable position
· Practical knowledge of basic public procurement procedures is an added advantage
· Fluent reading, writing and speaking abilities in English.
· Specific experience in managing programmes/projects with European Union OR FAO funding within an international or regional organization, national government, or other public or private organization.
· Very good working knowledge of ICT technologies (phone, fax, email, internet) and computer applications (MS Office)
· Very good written and oral knowledge of English.
· Politeness and helpfulness in dealing with visitors
· Understanding of administration procedures
· Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.
· All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.
· Relevant working experience in this regard refers to post education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.
· The Contract period is for four year (4) years, with a six (6) months’ probation, to be confirmed upon satisfactory performance. The above is a non-established position within the LVFO‘s organization structure

Remuneration:
An Indicative basic salary of USD 22,815 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of USD 4,800 (per annum), and a Transport allowance of USD 1,800 (per annum)

Fringe Benefits
In addition, this post offers attractive fringe benefits including an installation allowance paid once, plus gratuity paid monthly, a personal medical Insurance, and personal accident insurance cover.
Eligibility
Eligibility is restricted to candidates from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the United Republic of Tanzania).

How to Apply:
Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to the email: support@lvfo.org