About US:
Marie Stopes International (MSI) is an international non-profit organisation providing personalised contraception and safe post-abortion care services to women and girls. Our local teams of professionals are passionate about the work they do in communities across 37 countries. The services we provide give a woman the power to choose when she has children so that she is free pursue her plans and dreams for herself and her family.
Job Summary: The Project Coordinator will be responsible for expediting the implementation of the Voucher Programme by ensuring: – efficient coordination of resources, equipment, information and stakeholders; professional routine schedule management and activity status tracking; and outstanding performance of the voucher scheme.
Key Duties and Responsibilities:
1. Voucher Project implementation and Coordination:
· Ensure proper functioning of voucher project that is overall planning, implementation, monitoring and coordination of activities to achieve the set objectives in accordance with programme targets in donor agreements.
· Ensure that implementation of activities is in full compliance with programme indicators and managed within budgetary provisions.
· Ensure all franchisees are properly contracted to deliver services and that they fully adhere to the signed MoUs with MSU.
· Carry out regular monitoring and evaluation to ensure that project objectives are met and implementation is on-track.
· Ensure a robust supply chain system that ensures availability of sufficient stocks and that franchises are well stocked at all times.
2. Voucher Management and contracting:
· Make sure of proper functioning and integration of the voucher component into clinical networks, ensuring that all activities are implemented in accordance with MSU business targets.
· Ensure active and effective distribution system that guarantees consistent availability of vouchers, no fraudulent practices and growth of cash client base
· Monitor distribution of vouchers to VCBDs to:-
o Ensure sales are made to eligible clients
o VCBDs are aware of the distribution process and strictly follow it.
· Build strong working relationship between VCBDS and providers that translates in effective referrals for services and high cash client numbers.
· Ensure a clear segregation of distribution and service provision roles – no VCBD is a member of the facility, or sales vouchers at the facility.
· The incumbent will ensure all VCBDs are fully aware of USAID regulations and compliance rules.
· Ensure efficient and effective implementation and management of all other key elements of the voucher scheme, that is:-
o Timely mapping, selection and contracting participating clinics
o Clear definition of service protocols and guidelines
o Cost of services mutually agreed prior to provision of services
o Adequate training & orientation of service providers
o Robust claims processing & management
o Timely reimbursement/payment of providers
o Robust monitoring of services for administrative and quality compliance
o Successful integration of voucher schemes into Clinical networks.
3. Quality Assurance & RME:
Takes part in the development of a monitoring and evaluation and quality assurance function for the project.
Ensures that monitoring and evaluation and quality assurance functions keep records and relevant data and write reports necessary to make management decisions and to plan the programme further.
4. Marketing, Communication and District Relations:
· Work closely with Communications specialist, ensure consistent voucher messages are being used across the programme; keep branding in good condition and remove from defranchised locations
· Ensure all voucher events are carried out in each franchisee clinic once a year
· Ensure that all community mobilizers (VCBDs) are satisfactorily trained in communication and marketing skills in order to create high demand for cash clients.
· Cultivate key contacts within the region to promote voucher activities and the corporate image of the organisation, coordinate and maintain effective and productive communication with and between all the stakeholders within the region, i.e. the District Directors of Health Services, other relevant district leaders and policy makers, SRH stakeholders/implementing partners.
· Represent MSU in district or regional based activities.
5. Financial Management:
· In charge of the accurate and timely accountability of funds allocated and dispersed for all Voucher activities in the region.
· Prepares and submits monthly and quarterly project activity plans and budgets
Qualifications, Skills and Experience:
· The applicant should preferably hold a bachelor’s degree in humanities or any other related field. Possession of a post-graduate training in project planning and management
· Detailed working knowledge of Clinical Health, Community Outreach, Family Planning and Social Marketing
· Health services qualification – MPH, health promotion, or relevant technical qualification is an added advantage
· Significant experience in a management position, preferably in the health management, family planning, community development, and/or social marketing industry;
· Good negotiation, influencing and conflict management skills
· Ability to manage and motivate teams to achieve targets and to achieve organisational change
The Project Coordinator is required to demonstrate MSI Uganda’s core values of:
· Accountability of all staff to each other and our clients and stakeholders
· Equality of opportunity and access
· Value for money in the management of our resources
How to Apply:
All suitably qualified and interested candidates are encouraged to send their electronic applications including a cover letter, updated CV and academic documents via E-mail to: jobs@mariestopes.or.ug.
Deadline: 21st August, 2015