About US:
The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) based at the Uganda Virus Research Institute in Entebbe is a bilateral multi-disciplinary research organization funded by, the Medical Research Council (UK) and Centers for Disease Control and Prevention (CDC) in Uganda under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and other donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS is an internationally recognized center of excellence for research on HIV infection and related diseases, contributing knowledge on the revolving epidemic, the evaluation of innovative health care options, treatment and prevention, and the development of health policy and practice in Africa and worldwide.
Job Summary: The Projects Administrator-Estates will ensure that all estates projects undertaken are well contracted, properly documented and executed in a timely manner appropriately with value for money considerations. This includes timely reporting on projects progress and reviewing any challenges with section heads to ensure proper utilisation and quality outputs for the unit. The jobholder will also proactively intervene in projects in order to ensure that targets or gateways within projects are successfully achieved. The incumbent will ensure that project programmes are adhered to.
Key Duties and Responsibilities:
The jobholder will maintain an up-to-date projects’ register and advise management on the progress of on-going projects
Make the case for the allocation of resources for each project ensuring value for money realisation of project goals
Act as the liaison between contractors, process owners and management
Identify individual project tasks which are subsidiary to the main project/programme but without the successful completion of which the main works will either not be able to proceed or will be delayed. Liaise with all parties to ensure that project tasks are completed on time and on budget in order to allow the main works to proceed unhindered
Set up and get approvals for efficient communication lines between stakeholders
Organize and schedule project meetings
Actively participate in project procurement, initiation, implementation and closure processes
Have for each project, a clear understanding of the issues: risks and mitigating factors; and guide management as required/Maintain an up-to-date risk register.
Provide information required for project evaluation processes
Identify and implement approved continuous improvement initiatives in the section
Qualifications, Skills and Experience:
The applicant for the Projects Administrator-Estates job opportunity should hold a BSc(Eng.), Construction Management, HND in Civil Engineering with a proven track record or demonstrable experience as site agent
A minimum of five years of experience in a similar position.
Good working knowledge/qualifications in construction management or estates/facilities management.
Broad knowledge and understanding of project management principles such as stakeholder management, planning and control of schedule, duration and cost; communication and reporting.
Proven project management skills across multiple projects
Excellent oral and written communication skills.
Experience in installations and maintenance of solar power is desirable
How to Apply:
All candidates should send their applications letters, copies of academic qualifications and curriculum vitae including names, telephone contacts and email addresses of three (3) referees should be sent only via e mail to: recruitment@mrcuganda.org. Please quote the position code in the subject line of the email.
NB: Only shortlisted candidates will be contacted for interviews. Note that academic qualifications will be subjected to verification by the issuing institutions
Deadline: 17th February 2017