About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International Development (USAID)
Centers for Disease Control (CDC)
Peace Corps
About CDC:
The Centers for Disease Control and Prevention (CDC) is an international public health agency engaged in HIV prevention and care programs and research activities in Uganda. CDC offers excellent career opportunities for professional growth, training, and collaboration with other health professionals. The main CDC offices are located at the Uganda Virus Research Institute (UVRI) in Entebbe. CDC is an agency of the United States Mission in Uganda.
Job Summary: The Public Health Administrative Management Specialist (Financial Analyst) provides a full range of financial management and advisory services in support of CDC Uganda Management and Operations and Cooperative agreement teams. He/she performs reviews of financial terms and conditions on Cooperative agreements, project implementation proposals, Official travel requests, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. The incumbent provides professional financial guidance to CDC Uganda Implementing Partner management personnel on a range of issues related to the financial management aspects of proposed activities and participates as a key member of the technical team throughout the cooperative agreement life cycle in activities such as periodic internal control reviews and/or project implementation reviews, audit findings resolution, etc. In addition, the FA participates in the performance of various types of audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, closeout reviews, etc. He/she is responsible for ensuring compliance with HHS audit requirements for all grants, and cooperative agreements; prepares and executes the annual audit management plan.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services (45%)
Provides technical guidance on U.S. federal government and HHS financial rules and regulations to the technical teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
Keenly reviews the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Cooperative Agreements, and other relevant implementing mechanisms.
Supports project officers and activity managers in determining appropriate procurement procedures in accordance with project implementation requirements for their respective Cooperative agreements
Carries out regular reviews of financial terms and conditions on cooperative agreements, project implementation orders, official travel requests, contracts, purchase and delivery orders, and lease agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls
The incumbent will also monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Head of Finance.
Participates as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
Performs the quarterly project accounting analyses and supports the Technical Teams in development of accrual estimates.
Identifies and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels.
Investigates any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
Performs continuous and specific quarterly internal control reviews for cooperative agreement to fully support the processes of committing, Obligating, redirection and reprograming of funds, through conducting of special analysis on historical accounting data and providing recommendations of actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (40 %): Is responsible for ensuring compliance with HHS audit requirements for all contracts, grants, and Cooperative Agreements. The incumbent prepares and maintains CDC –Uganda’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan.
Establishes and develops Internal control assessment plans to monitor non-federal audits of CDC funded NGOs in Uganda. When required, requests and review copies of those audit reports evaluating any findings that may have an impact on the implementation of the Cooperative Agreement activity.
Follows up on the audit process until the final audit report is accepted. This involves working closely with implementing partners, auditors and the Cooperative Agreement management team to provide required support and guidance.
She/he updates CDC grant recipients on OIG approved eligible audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
Will serve as a member of the CDC – Uganda’s Audit Management and Resolution team, responsible for all financial and performance audits, and the preparation and monitoring of the CDC- Uganda Implementing partner annual audit plan.
Actively participates in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on CDC funded organizations to determine the levels of accountability and adequacy of control environments within those entities.
3. Intramural Voucher analysis and examination (10%):
Keenly reviews all intramural payment vouchers to ensure that they are accurate, correct and proper for administrative approval.
Regularly reviews and ensures that all vouchers have adequate supporting documentation in accordance with HHS rules and regulations.
Provides input at the development of SOW and spend plans of the appropriate procurement mechanisms and internal control issues relating to CDC-Uganda systems and processing including updating of available SOPs to ensure adherence to HHS rules and regulations
4. Other Duties (10%): Performs other duties as assigned.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
The ideal candidate for the US Embassy Public Health Administrative Management Specialist (Financial Analyst) should hold a baccalaureate degree in Accounting, Finance or Business Administration is required. In addition, a professional certification, (e.g. CPA or ACCA) is required.
At least five years of progressively responsible experience in professional financial analysis, accounting or auditing is required.
Broad working knowledge and understanding of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS); principles and accepted practices of Ugandan governmental and business institutions with regards to finance, accounting, budgeting and reporting; as well as governmental and not-for-profit accounting, budgeting and reporting are required.
In-depth professional-level knowledge of development principles, concepts and practices, especially as they relate to performing audits of development programs and projects are highly desirable.
Working knowledge of Public Financial Management systems, International auditing standards and related areas is highly desirable.
Excellent skills and abilities in performing audits (financial and programmatic), internal control assessments, financial reviews, compliance reviews, etc. are required.
Demonstrated ability to evaluate financial aspects of activities and programs, institutional capacities and capabilities is required.
Proven ability to present results and recommendations to a broad audience, both orally and in writing, is also required.
Excellent interpersonal skills are required, as incumbent will frequently be working with the officials and staff of Host government, Contractors, Grantees, and others who may be unfamiliar with HHS/CDC accounting and budgeting process.
Demonstrated ability to work effectively in a Team environment, and to achieve consensus on policy, program/project, and administrative matters is required.
Strong IT skills are required to be able to effectively understand and process the systems and data that form the heart of the task performed in this position.
Language Proficiency: Level IV (fluent) English language proficiency in speaking, reading and writing is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), Download it Here.
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.
Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone: 0414-306001/259-791/5
Deadline: 21st February 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.