The Record Assistant will be responsible for assisting in the management of records, documents and relevant information for Vivo Energy Uganda. This includes organizing and maintaining physical and electronic records, ensuring proper storage and retrieval, and supporting record retention and destruction processes.

Principal Accountabilities:

• Assist in maintaining and updating records and databases, both physical and electronic.
• Ensure accuracy, completeness, and security of records and documents.
• Organize and maintain filing systems, both physical and digital.
• Assist in the retrieval of records and documents as needed.
• Support the record retention and destruction processes in accordance with company policies and legal requirements.
• Assist in the development and implementation of record management procedures and guidelines.
Provide general administrative support as required by the team.

Key Challenges:

• Managing a large volume of records and documents.
• Ensuring the accuracy and completeness of records.
• Adhering to record retention and destruction policies and guidelines.

Requirements

Job Knowledge, Skills & Experience:

• Bachelor’s degree in either, Records and Archives Management or Library and Information Science.
• Experience in records and office management and/or library and information management would typically be required to do the job fully and effectively.
• Knowledge and experience of working with databases and information systems is an added advantage.
• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Ability to handle confidential information with discretion.