About Us:
Uganda Petroleum Institute Kigumba (UPIK) was established by the Statutory instrument No. 31 of 2011: The Universities and Other Tertiary Institutions Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba) in July, 2011. The mandate of UPIK is to provide a world-class education in geosciences and petroleum engineering in order to support and advance the petroleum and energy sectors in Uganda, East Africa and beyond.
Key Duties and Responsibilities:
The incumbent will be handling records management
Handling the records storage facility and implementing archives Management Plan
Establishing new records management systems
Formulating, maintaining, verifying and evaluating existing record keeping systems
Overseeing the Institute’s records from their creation to preservation and disposable
Tasked with receiving, opening and collecting documents and forward to officers that come through records
Handling paper filing, filing of agendas, minutes and reports when given by officers.
Tasked with collecting and distributing inter-departmental documents
The Records Officer will be handling CT register (Capture, copy and file)
Processing requests/files required
Perform any other duties assigned
Qualifications, Skills and Experience:
The ideal candidate should preferably hold a Bachelor’s Degree (Hons) in Records and Management or Records, Archives and Management or its equivalent from a recognized Institution of higher learning
One year of hands-on experience in the use and administration, archives and records systems from a recognized Organization
Extensive knowledge and understanding of the State legislation, standards and codes as they relate to records, archives and information management
Ability to develop, interpret and apply records management practice
Knowledge in filing and record keeping is a must
Age: 25 – 40 years
How to Apply:
All suitably qualified and interested Ugandans should submit in triplicate with detailed CVs and relevant supporting documents addressed to the Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale- Kiryandongo.
Deadline: 18th September 2017