Job Summary:
The Senior HR/Administration Officer is mainlyresponsible for the HR Management of the ZOA country organization and the administration (logistics, procurement, IT) of the ZOA Kampala office.
Key Duties and Responsibilities:
HR Operation
· Translation and application of ZOA HR Policy and Guidelines into ZOA Uganda country program;
· Support staff recruitment and selection, contracting and induction, performance monitoring, learning and development, salary system, compensations and facilities, staff well-being, and end of employment
· Organization of up to date staff files;
· Production of monthly staff updates for the financial payroll;
· Organization and responsibility for up to date staff time writing (time sheets);
· Responsible for work permit applications
· Organization of staff related compensation and facilities like insurance coverage;
· Leave record keeping and other staff entitlements in line with the Condition of Service;
· Any other relevant HR duties to be assigned.
Administration
General
· Line management of the guards and support office team at the Kampala office
· Any other relevant administration duties at the Kampala office to be assigned.
Logistics
· Responsible for logistics at the Kampala office;
· Facilitation of travel arrangements for external ZOA visitors;
· Facilitation of travel arrangements ZOA Kampala staff;
· Asset/store/fleet management Kampala office.
Procurement
· Support the Kampala office related procurement;
· Support to more comprehensive field-related procurement;
· Key contact person for Kampala office related suppliers.
IT
· Management of laptops and email accounts for ZOA country staff;
· IT Focal Person for ZOA Uganda office for ZOA NL.
Qualifications, Skills and Experience:
· The ideal candidate for the ZOA Uganda job placement must hold a Degree in Human Resources Management, Business Administration or other relevant field.
· Extensive knowledge of Uganda labour laws and HRM practices.
· Knowledge of Logistics and procurement.
· A minimum of two years of proven working experience, preferably within NFP sector.
· Excellent command of English.
· Preferably some cross cultural experience in a development setting.
· Result-oriented, initiates but also makes sure that initiatives come to a satisfactory result.
· Pro-active, instead of reactive.
· Puts first things first, knows how to prioritize and achieves this with a personal touch.
· Dares to push ‘the panic button’ when she/he sees that things are going wrong.
· Flexible conduct.
· Customer-friendly attitude.
· Accuracy.
· Good communication skills
How to Apply:
All suitably qualified and interested candidates with the required qualification, experience, knowledge, skills, attributes and abilities should send their applications to ugandavacancies@zoa.ngo. Applications should only include the following: cover letter and an updated CV (with three professional referees) of which two must be 2 professional references, including your supervisor and the most recent/previous employer, and 1 character reference could be your pastor or priest. Please indicate only “Application Senior HR/Administration Officer – Kampala” on the subject line. Qualified female candidates are highly encouraged to apply.
Note: Only shortlisted candidates will be contacted.
Deadline: 5th July, 2019