Job Summary:
The Senior Logistics Officer will mainly manage the overall logistics operations of International Lifeline Fund with a particular focus on procurement, fleet and adequate stewardship of assets. He/she will ensure that all Lifeline business is conducted in a professional manner which complies with International Lifeline Fund procurement policies and guidelines in alliance with Uganda PPDA standards.

Key Duties and Responsibilities:
· Work in close coordination with the programs, prepare and monitor Lifeline’s annual procurement plan.
· Implement procurement procedure in accordance to the procurement standards and guidelines of International Lifeline Fund.
· Make sure Lifeine logistical procedures are respected and supervise both clients and suppliers in the application of these procedures
· Controlling deliveries to Sub-offices and programs in terms of quantity and quality.
· Oversee the procurement of goods and services process from planning, tendering, evaluation, selection and awarding in accordance with Lifeline procurement policies and guidelines.
· Conduct market survey to gather and compare information on materials and applicable pricing and coordinate pre-qualification of service providers and maintain the list of suppliers. Maintain Lifeline suppliers’ relationships.
· Monitoring all stages of the clearance process for timely releases and ensuring smooth clearance. On-time replies to queries raised by customs, URA / other relevant government agencies, and ensuring timely renewal of exemptions.
· Manage the movement of shipments in and/or out of the country following Uganda and East Africa foreign trade policy and organizational policy and procedures and to comply with relevant local, country and international law and processes.
· Manage the necessary documentation and online forms for the efficient, cost-effective, and lawful execution of all import/export activities.
· Liaising with Clearing Agents, Freight Forwarders, Shipping Lines and Port Authorities to ensure efficient and cost-effective logistics; import/export law and procedures; tariffs and duties; licenses and restrictions.
· Ensure that the physical organization of items within warehouses is logical, optimizing space and preserving accessibility of items and that all goods are packed and stored safely and securely.
· Check the accuracy and filing of all storage documents.
· Check the registration of each item going in and out in respect of Lifeline procedures.
· Ensure physical inventories are done on a regular basis and crosscheck the physical inventories reports done by the Warehouse Officer.
· Perform regular random checks across the various documents (invoices, stock cards, delivery notes, physical inventory reports, etc.)
· Select carriers and negotiate contracts and rates in coordination with the Country Director and senior leadership team.
· Update and evaluate metrics to assess performance and implement enhancements.
· Develop a robust contract management system for proper tracking of deliverables of goods and services.
· Represent the organization in negotiating contracts, supplies and conduct procurement in a way that certify value for money.
· Plan and implement logistics operating procedures.
· Initiate request for quotations and other tender documents and submit to the Lifeline bid committee for approval.
· Develop and (upon approval) implement material flow management system to meet cookstove production requirements.
· Ensure procured materials and supplies are received at the project site on a timely and in a cost-effective manner while intact and in the quality at the cost agreed upon with the vendor/partner.
· Create and implement checks and balance to reduce risk of fraud.
· Work closely with finance department and the Country Director, draft service contract agreements and conduct large procurement.
· Train and guide Lifeline staff in procurement policies, guidelines and controls.
· Coach and mentor Logistics staff.
Store Management
· Oversee management and control of inventory.
· Make sure inventory always remains well stocked to ensure smooth flow of production and program operation.
· Train the warehouse officer to conduct timely and accurate physical inventory.
· Supervise the senior warehouse officer.
Vehicle maintenance and Fleet management
· Supervise drivers and train them on work ethics and record keeping.
· Ensure all vehicle logbooks are filled accurately.
· Ensure daily and weekly vehicle check are conducted by the drivers.
· Prepare vehicle weekly movement plan and follow the daily use of the vehicles.
· In coordination with the Country Director, allocate vehicles to meet transport need for the programs on a timely manner.
· Ensure that all hired vehicles are in good mechanical condition and ready for the hired purpose.
· Ensure contracts of all hired vehicles are active/ up to date and professionally managed with the support of the Country Director.
IT Support
· Ensure that office internet is functional and timely upload of approved staff airtime.
· Periodic update of antivirus.
Reporting
· Prepare and submit monthly and quarterly reports as required by your supervisor.

Qualifications, Skills and Experience:
· The applicant must hold a Bachelor’s degree in Business Administration, Logistics, Supply Chain or a relevant field, with at least five (5) years of working experience in a similar position.
· In-depth knowledge of the consumer goods industry.
· Solid understanding of logistics and inventory management software is a Plus.
· Strong analytical, problem solving and organizational abilities.
· Exceptional verbal and written communication skills.
· Must be comfortable in formulating work plans.
· Ability to work under pressure and deal tactfully with sensitive issues.
· High level of integrity and ethical standards.
· Competent in using Microsoft Office (Word, Excel, PowerPoint, etc.)

How to Apply:
All suitably qualified candidates please send a copy of your cover letter, resume and academic credentials to our office by e-mail to HR@lifelinefund.org and Babra@lifelinefund.org
NB: Only successful candidates shall be contacted
Deadline: 14th August 2020