Job Summary:
The Senior Operations Officer will be responsible for leading the operations function for the Nutec- Project. The senior operations officer will oversee all arrangements and coordination for program support logistical duties including; Administrative, Procurement, Logistics, Finance roles etc.
Key Duties and Responsibilities:
Operational support for the Short-Term Technical Assistance (STTA) pool of consultants
Support Deputy Team Leader in the engagement and mobilisation of STTAs
Administration of recruitment
Liaise with the Mercy Corps Europe Headquarters in Edinburgh
Coordinate with the Mercy Corps Uganda operations teams to provide operational support to STTA in country – flight bookings, hotel bookings, local transport, phones etc
Brief STTA on arrival – provide a welcome pack and orientation to all new STTA to ensure their stay in country is well managed
Communications and events support
Work with the Deputy Team Leader to support development of knowledge products
Support programme events planning and delivery under market development workstream
Provide support for printing and dissemination of publications
Admin Support
Provide on-going operational support to DTL and TL to ensure the smooth running of the project
Manage operations support (internet, printing etc) for project team members embedded in partner finance institution
Provide admin support to the team in organising meetings, workshops etc
Support local travel and field trip logistics, vehicle maintenance, equipment management
Manage petty cash for the EB embedded team
Support monitoring of delivery of project activities against the agreed annual work plan
Corporate documentation
Work with the Mercy Corps Corporate Staff in Operations, Procurement, IT, Finance and Human Resources to complete requirements for all procurement, operations and corporate processes for the smooth running of the project as directed by the Team Leader or the Deputy Team Leader
Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Security: Work closely with the country teams’ security focal points to develop and maintain systems that ensure the safety and security of the team in all aspects of its work. Ensure that programs are designed and implemented with a clear analysis and understanding of security management priorities.
Representation: Conduct himself/herself both professionally and personally in such a manner as to bring positive recognition to Mercy Corps and to not endanger mercy Corps’ humanitarian mission.
Qualifications, Skills and Experience:
The applicant for the Mercy Corps Senior Operations Officer job must hold a Bachelor’s degree in Business Administration, Social Sciences, Procurement or closely related field
A minimum of five years’ experience handling administrative, procurement, logistics or finance functions within a donor funded program or NGO required.
Exposure to banking or business
An understanding of agriculture finance or microfinance a plus
Excellent verbal and written communication skills in English are required – written test will be conducted on developing reports and communications materials.
Demonstrated experience of using MS Office particularly Excel, Word and PowerPoint a must.
Multi-tasking, organizational, prioritisation skills are necessary. High energy, problem solver with the ability to work independently will be required as this is a very high intensity position with deadlines.
How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 24th June 2019