Job Summary:
The Supply Chain Officer – Procurement will procure quality, value for money, goods and services for the field office in conformity with DRC/Donor Guidelines and policies and ensure the field office procurement plans are carried out
Key Duties and Responsibilities:
Ensure all received Purchase Requisitions (PRs) timely processed
Assist staff with price estimates and specifications required on the Purchase Requisition (PR)
Ensure the procurement tracker is updated weekly and shared every Thursday
Send out RFQs with supplier code of conduct and ensure suppliers sign
Prepare and/or review Bid Analysis in a timely manner
Maintain the supplier database at field level
Prepare Purchase orders, attach relevant documentation and submit for authorization
Feedback to requestor on the progress of the procurement
Take minutes of the Tender Committee proceeding including the Summary Bid Analysis
Raise Payment Request for all payments to suppliers for goods and services received
Submit payment request to Finance Officer or Support Services Manager for review and subsequent approval by Area Manager
Follow up payment with Finance and give feedback to suppliers who call in
Escalate to Support Services Manager any procurement challenges and any problems with suppliers
Receive procurement plans from programs and support and update procurement tracker
Coordinate receipt of goods with the Supply Chain Assistant – Warehouse
Draft framework agreements for review by the Support Services Manager
Draft works contracts in liaison with the Engineering unit for approval by the Area Manager
Ensure suppliers submit valid pro-forma and tax invoices with all required information on VAT and tax registration
Educate suppliers on DRC supply chain regulations and government requirements
Widen the pool of local field suppliers and ensure they have appropriate documents before registration with DRC
Ensure suppliers deliver the correct goods and request technical certification by DRC expert staff
Qualifications, Skills and Experience:
The ideal candidate for the Danish Refugee Council (DRC) Supply Chain Officer – Procurement job should hold a Bachelor’s Degree in Supply Chain, purchasing and supply or relevant field.
Professional certification such as CIPS would be an asset
Two to five years of experience in a high volume procurement environment
Previous experience with Non-Governmental Organization in similar/related position is an asset;
Knowledge of procurement regulations and guidelines for major donors like UNHCR, BPRM, EU/ECHO is an asset
Good command of English language
Good interpersonal, communication skills with proven experience in communicating with stakeholders at all levels;
Ability to work under pressure and with tight deadlines;
A team player and the ability to work with minimum supervision;
Languages: Fluency in English. Fluency in local languages would be an asset.
Key stakeholders:
How to Apply:
All candidates should send their online applications at the link
Click here to Apply Online