About US:
Agency for Technical Cooperation and Development (ACTED) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 4000 staff are committed to responding to emergencies worldwide and supporting recovery and rehabilitation, towards sustainable development.
ACTED has been active in Uganda since May 2007, both in the northern region and Karamoja. In the North, ACTED supports the early recovery process with a specific focus on the needs of returning populations displaced by years of conflict. It also expands access, retention, equity and quality of primary education. In Karamoja, the focus is enhanced food security and resilience to disasters, especially droughts, as well as improving the primary education sector.
Key Duties and Responsibilities:
1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors:
The incumbent will be charged with understanding and disseminating Donors guidelines ;
Works closely with the Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
Work in liaison with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
2. Developing Internal Coordination and Communication mechanisms:
In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy:
Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
Serve as the point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field for projects s/he is in charge of
4. Developing an External Communication Strategy:
Define the main target groups, activities, resources and partnerships needed;
Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
Identifying sources of funding for a more cohesive public information strategy in-country.
Supporting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
Qualifications, Skills and Experience:
The ideal candidate for the Project Development Officer should hold a Master’s degree in International Relations or Development
Past project management experience (management, planning, staff development and training skills) in development programmes
At least two to five years’ experience in a relevant position
Proven capabilities in leadership and management required
Excellent skills in written and spoken English
Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
Possess the ability to work well and punctually under pressure
Job Terms and Conditions:
Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package
How to Apply:
All qualified and interested candidates should send an English cover letter, updated CV, and three references to jobs@acted.org. Ref : PDO/UGA/SA
Deadline: 30th June, 2015