About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education – not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.
Job Summary: The Administrative Assistant – Faculty of Law will provide Secretarial and Administrative services to the Faculty.
Key Duties and Responsibilities:
Responsible for organizing and maintaining files and records
Organizing Faculty Board meetings
Receiving, entering, processing and managing exams and results of students.
Making appointments and updating the Dean’s diary
Taking minutes and distributing information to the Teaching Staff
Receiving and directing visitors
Manage and carry out various day to day administrative functions
Preparing and coordinating information and mail
Performing basic liaison function with students and staff members of other departments
Explaining policies and procedures, answering various questions related to the office, handle problems, and route them to the supervisor as appropriate
Process all student matters especially those concerning their academic welfare
Receiving and making important phone calls in and out of the Faculty
Supervise the office attendants and casual workers within the faculty
Prepare timetables and other documents required for Quality Assurance with regard to class attendance and performance; lecturer’s evaluations; weekly evaluations; lecturers’ sign books for attendance etc.
Handling accounting for petty cash and all monies that come through the faculty.
Perform any other official duties as assigned by the Supervisor.
Qualifications, Skills and Experience:
The candidate should hold a Bachelor’s degree from a recognized Institution of Higher Learning
A minimum of two years of working experience in a busy office environment
Possess excellent computer skills (Word, Excel, Access, Power point and internet)
Past experience in taking minutes
Possess excellent interpersonal skills especially when dealing with students, staff and visitors
Must be a person of high integrity with an excellent work ethic
Must be able to work under pressure with minimal supervision to meet deadlines
Must be self motivated
Must be a committed and practicing Christian.
How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
Please remember to attach two (2) copies of academic and professional certificates and transcripts
To: Manager Human Resource & Administration
Uganda Christian University
Pilkington Building
P.O Box 4, Mukono, Uganda
Deadline: 13th February, 2015