PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. Our works focus on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Gulu, Omoro, Moroto, Kaabong, Abim and Kotido with funding from USAID, US State Department, Walmart Foundation, SDC, DFID as well as other private donations.
We were recently awarded funding for an 18-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Livelihood Programs for South Sudanese refugees in Bidibidi Settlement in Yumbe District, Rhino and Palorinya Camp in Uganda. The program will focus on building Livelihood activities and Agriculture resilience through agricultural inputs and trainings, creation of VSLAs and IGAs activities.

GENERAL POSITION SUMMARY:
Mercy Corps is looking for an experienced, qualified Ugandan to fill the position of Logistics and Procurement Officer for West Nile. Reporting to the Senior Operations Officer, the Logistics and Procurement Officer will be primarily responsible for supporting the operations and functions of the field office to ensure programs run smoothly. The Logistics and Procurement will support the functioning of field offices and the adherence to policies for staff in all aspects of logistics including Procurement, Fleet, Asset (including warehousing and stock-keeping), Security, and HR & Administration. The Logistics and Procurement Officer is responsible to support the supervision of compound/equipment maintenance as well as general day to day management of the office.

ESSENTIAL JOB FUNCTIONS:
Fleet
• Reads and has a clear understanding of the Mercy Corps Fleet Management procedures.
• Supports Senior Operations Officer in ensuring all vehicles are in good repair
• Maintain administrative vehicle files for each vehicle
• Support the overseeing of fuel consumption purchase and tracking including coordination with gas station(s)
• Ensure major repairs are done in a timely manner.
• Support Senior Operations Officer in coordinating with drivers.
• Support the completion and filing of accident reports
Asset
• Reads and has a clear understanding of the Mercy Corps Asset Management and Warehouse Manual and all procedures;
• Supports the implementation of procedures outlined in the Mercy Corps Asset Management and Warehouse Manual for all West Nile field offices
• Help to ensure that Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
• Help to ensure stock in Yumbe Office is maintained as per Mercy Corps Warehouse Policies and Principles.
• Help to ensure the electronic database is updated monthly and provide an electronic copy to supervisor; a hard copy is printed, signed and filed in the assets folder;
• Advise colleagues on guidelines of Mercy Corps asset and equipment use guidelines when directed by the Senior Operations Officer
Procurement
• Has a full understanding of MC procurement policies and formats.
• Handling Procurement filing for both electronic and hard copy documents.
• Manage minor repairs at residences and office (Plumbing, electrical and general)
• Help in the enforcement of proper use of procurement ceilings and approval procedures.
• Assist Program and Operational personnel in regular procurement planning meetings.
• Support in the gathering of quotations and bids from the market for PRs as per Mercy Corps standards and formats;
• Interact with contractors, in coordination with program staff and as directed by Senior Operations Officer
• Help to ensure that the required documentation of supplies and transactions are completed to MC standards.
Security
• Help Senior Operations Officer in drafting regular security reports to Supervisor on occurring incidents and any security issues/concerns

KNOWLEDGE AND EXPERIENCE:
• Bachelor’s Degree in relevant field preferred.
• Background in humanitarian response activities preferred.
• 3 years’ experience in Logistics and Administration management preferred.
• Good writing, communication, organization, prioritization and negotiating skills.
• Good (English) verbal and written communication skills preferred.
• Computer literacy with a full knowledge of office applications.
• Excellent attention to detail and ability to complete tasks in a timely manner.
• Excellent teamwork abilities and interpersonal skills.
• Demonstrated flexibility, creativity and enthusiasm as well as a willingness to learn and to be continually adaptive within a dynamic and often self-directed working environment mandatory.
• Proactive, problem-solving action orientation is essential.

HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Thursday, 12th October, 2017. Subject of email should include the position you are applying for.** Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.