Background
DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.
In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead in Consortium programs funded by EU Trust Fund, ECHO and DFID. DRC assists conflict affected people in Karamoja through its armed violence reduction and alternative livelihoods program.
About EUTF Program:
DRC is presently leading a Consortium of 4 NGOs (DRC, ZOA, Save the Children, and CEFORD) which has been selected to implement a program in Northern Uganda to support the self-reliance, resilience and social stability of displacement-affected communities, South Sudanese refugees and their host communities. The NGO Consortium is implementing a 4-year program with funding from the European Union Emergency Trust Fund for Africa to respond to refugee settlements in Northern Uganda. The program is called Support Program for Refugee Settlements and Host Communities in Northern Uganda (SPRS-NU).
Purpose
Key Responsibilities:
The Logistics Officer provides support to the EUTF program consortium. He/She coordinates with Logistics department personnel of the consortium partners to attain best value for money in logistics for the program. He or she will also conduct field staff training, disseminate guidelines and standard operating procedures applicable to the EUTF grant, coordinate management of the program fleet of equipment, coordinate program asset management, and conduct value for money procurement. He/she will initiate and act as lead/chair for joint interactions/meetings of logistics and compliance personnel from consortium partners.
He/She will be based at the PMU office in Arua but may be reassigned to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC/DDG
He/She will execute this role on a roving basis and will thus be expected to undertake considerable travel between Arua, Adjumani, Yumbe, Kiryandongo and Kampala.
Key Duties and Responsibilities:
1. Fleet Management.
• Develop a system to ensure repairs, service & maintenance performed on vehicles/equipment/machinery/motorbikes are in accordance to required standards established to achieve maximum reliability with minimum downtime and at best value for money.
• Ensure that all repairs and servicing performed on all vehicles and equipment is recorded and the history is stored in accessible and acceptable formats.
• Review fuel consumption and maintenance reports for vehicle, motorcycles and generators for the EUTF program and advise on discrepancies for correction.
• Track vehicle/Equipment expenses in relation to grant resource provisions.
• Systematically coordinate vehicle sharing arrangements for consortium staff movements travelling across regions for workshops, meetings, and field visits to same locations.
• Arrange transport logistics (including additional vehicle rentals) for donor and government visits to EUTF project sites.
• Assist Consortium partners sourcing additional transport assistance where needed and requested.
2. Inventory and Assets.
• Originate, maintain and regularly update an asset data-base for all EUTF Consortium assets & equipment.
• Coordinate with partner logistics staff to ensure all assets in their country offices are properly tagged as soon as the assets are procured.
• Ensure bi-annual physical asset verification is conducted.
• Develop and ensure a system exists and is monitored through asset transfer forms properly completed during movement of goods from Country Office to field Offices and from field to project sites and vice versa.
3. Procurement
• Using guidelines in the DRC Operation Handbook, procure, obtain quotations and carry out all Logistics and Procurement related tasks for the EUTF program as instructed by the Consortium Manager.
• Support Consortium partners in execution of procurement actions for their respective EUTF requirements for assets, goods and services and requested and required.
• Procure vehicle rental services including tracking of leases and payments.
Track and follow-up procurement requests approval and action at Kampala level.
Source price lists for regular common goods and services and share with consortium partners as instructed by the Consortium Manager.
Source dedicated and reliable suppliers of essential livelihoods inputs such as seeds and herbicides for consideration by consortium partners.
Manage the EUTF service contract data base in accordance and coordination with the DRC logistics department.
Relations & Contacts:
a) Internal: – EUTF field teams for procurement planning and other logistics support, DRC logistics department for technical support & procedures, Finance Department for payments of goods & services and the Compliance Officer for adherence to donor and DRC regulations/guidelines/policies/procedures.
b) External: – EUTF Consortium partners for procurement of best value for money (VfM) arrangements, other organizations for goods & services availability and market trends and service & goods providers for provisions.
Any other duty as may be assigned by the supervisor.
Reporting Arrangements
a) Program Report Line: EUTF Consortium Manager
b) Technical Support: Country Procurement & Logistics Coordinator
Qualifications, Skills and Experience:
• A degree in Procurement & Logistics Management or the equivalent.
• Experience of 3 years and above, preferably working in a busy organization and well versed with NGO’s values.
• Knowledge & experience with procurement procedures of donors such as EU, ECHO, DFID, USAID etc.
• Excellent communication in English both written and oral.
• Excellent interpersonal skills and ability to work with minimum supervision
• Computer literate (MS word & excel and databases)
• Commitment to accountable practices.
• Proven ability to manage varied workloads and deal constructively with stress
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Proactive, stable and robust character and a good team player.
• Excellent communication skills, calm and a good sense of humour.
• Excellent interpersonal skills & demonstrated ability to for effective working relations.
• Self-motivated self-starter with high levels of imitative.
Uphold DRC’s international code of conduct.
This position will run for an initial period of 12 months, with possibility of extension.
HOW TO APPLY:
Applications should be in English and include the following:
1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.
2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
Please send your Cover letter, CV and Academic certificates by email to administrator@drcuganda.orgby 15th September 2017 5:00pm clearly indicating position name in the subject line.
We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.
Employer want to submit job applications through their website at: Apply Online