Background
Danish Refugee Council (DRC) is a private, independent humanitarian organisation working to provide durable solutions and promoting human security.
In Uganda, DRC works in north, north-western, south-western and north-eastern regions in a range of emergency/development support for the communities in need (for more information please go to www.drc.dk)).

General objective
The Logistics Officer is responsible for the overall logistics, warehousing and procurement operation including fleet; provide support to DRC/DDG sub-offices and co-ordinate with HQ based staff on support, training, guidelines and standard operating procedures as set by DRC-DDG.
Under the direct supervision of the Senior Procurement and Logistics Officer, the staff member will be assigned as the logistics officer and will be required to carry on tasks in the Country office.
He/she will provide support to DRC/DDG field operations and coordinate with field based staff on support, training, guidelines in line with the standard operating procedure as set by Danish Refugee Council (DRC).
The staff member may be reassigned to another duty station within the country at any time, at relatively short notice, depending on the operational requirement of DRC/DDG Uganda.
He/she will be responsible for complying with donor and internal DRC reporting and accountability policies and procedures.
Reporting line: The Logistics Officer is responsible and reports to the Senior Procurement and Logistics Officer.

Specific tasks and responsibilities
Procurement:
1. Using guidelines in the DRC Operation Handbook: procure, obtain quotations and carry out all Logistics and Procurement related tasks as instructed by the Senior Procurement and Logistics Officer.
2. Support the Senior Procurement & Logistics Officer in updating the request for payments and Procurement tracker and share with the field Logistics Officers on weekly basis.

Fleet Management.
1. Ensure that all repairs, service & maintenance performed on vehicles/equipment/machinery are in accordance with the required standards established to achieve maximum reliability with minimum downtime and at best value for money.
2. Ensure that all repairs and servicing performed on all vehicles and equipment is recorded on Job cards and that vehicle histories are maintained.
3. Keep records of all maintenance reports and submit them on monthly basis to the Senior Procurement and Logistics Officer.
4. Monitor fuel consumption for Vehicle fleet/Motorcycles/Generators through ensuring weekly calculation of the fuel consumption.
5. Prepare fuel consumption and maintenance reports for all vehicles, motorcycles and generators at the Country Office and share this with the Senior Procurement & Logistics Officer by 5th of every month.
6. Maintain a clear overview of DRC vehicles in the Country Office and field offices and regularly update as/when needed the vehicles in use template.
7. Ensure that insurance policies for Vehicles & Motorcycles are renewed on timely basis.
8. Drive the assigned vehicle in a correct and sensible manner in adherence to the weather and road conditions at all times. Adhere to the maximum speed limit for DRC/DDG Vehicles – 50 km/h on dirt road, 100 km/h on a tarmac. When the road conditions are poor, drive as slowly as necessary to facilitate safe passage to the passenger and ensure no damage to the vehicle
9. Supervise and build the capacity of the drivers. Ensure vehicle log sheets are completed according to guidelines on weekly basis and submitted to the Senior Procurement and Logistics Officer.
10. Systematically coordinate the vehicle movement plans in the Country Office.
Inventory and Asset transfer.
1. Update the inventory list in the Country Office on a monthly basis and submit to the Senior Procurement & Logistics by 5th of every month.
2. Ensure all asset in the Country Office are properly tagged as soon as they are procured.
3. Bi-annually conduct physical asset verification to confirm the condition of the assets in the Country Office.
4. Ensure assets transfer forms are properly completed during movement of goods from the Country Office to field Offices. Further, ensure that proper stock records are kept and updated regularly.

Other.
5. Ensure that DRC safety in the office is observed, visitors check at the gate, fire extinguishers and smoke detectors are up to date
6. Supervise and build capacity with the guards
7. Write and submit quality and accurate, monthly reports.
8. Follow up all DRC / DDG Procedures for Security, Finance, Logistics, HR and Administration.
9. Uphold DRC’s international code of conduct

Qualifications and qualities
• A Degree in procurement and logistics, supply or the equivalent professional qualification in procurement and supply.
• At least 5 years procurement and logistics experience in a busy organization, preferably in an NGO setting. Must demonstrate professional experience in legal, administrative and operational aspects of Procurement and Logistics.
• Proven experience working with donor funded projects/ programmes e.g. EU, DfiD, SIDA, USAID, UN & DANIDA among other donors.
• Experience in financial management of tendering processes and audits.
• Good Communication and Writing Skills in English.
• A pro-active person who is able to work independently and at the same time a good team-player.
• Excellent interpersonal skills and ability to work independently with minimum supervision.
• Computer literate (proficiency in MS word, excel)

Conditions for the positions
• The Position is contract based.
• Remuneration and benefits are as per DRC Uganda standard salary scale and benefit package.

Expected start date: 01st February 2016

Employer want to submit job applications through their website at: Apply Online