Background
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 40 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
In Uganda, DRC works in North, North-Western, South-Western and North-Eastern regions in a range of emergency and development support for refugees and displacement-affected communities(for more information go to www.drc.dk)).

Purpose
The procurement Assistant will support the West Nile region with all the procurement activities according to DRC procurement guidelines and procedures

Key Responsibilities
Specific Tasks and Responsibilities
Procurement
• Ensure DRC rules, regulations and standards of procurement are upheld in all the procurement process.
• Process purchase requisitions / orders within purchasing authority
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Prepare and maintain purchasing records, reports and price lists
• Work with department’s administration and program teams to determine procurement needs, quality, and delivery requirements.
• Assist in the development of specifications for equipment, materials, and services/works to be purchased
• Support in tendering processes and identification of DRC approved suppliers.
• Ensure DRC approved suppliers lists is updated at all times.
• Responsible for raising payment requests for processing in Arua or onward escalation to country office when it exceeds field authorizing limit.
• Ensure all procurement documents are prepared in accordance with DRC Uganda documentation checklist.
• Maintain and ensure that procurement file is correctly updated and is complete. This includes copies remaining with procurement department and originals submitted to finance for payment.
• Ensure 3-way matching process before acceptance of suppliers invoice and delivery note.
• Will receive and consolidate weekly procurement tracker and request for payment sheet from Rhino Camp, Kiryandongo, Koboko, Zombo, Nebbi and Yumbe and submit them to Roving Procurement and Logistics Officer for quality assurance and onward submission to Country Office
• Will receive and consolidate monthly procurement reports i.e. procurement table, updated Area Performance Indicators reports from Rhino Camp, Kiryandongo, Koboko, Zombo, Nebbi and Yumbe and submit them to Roving Procurement and Logistics Officer for quality assurance and onward submission to Country Office.
• Carry out any other tasks as assigned to you by the Supervisor and DRC management from time to time.

Reporting Arrangements
The Procurement Assistant is responsible and reports to the Roving Procurement and Logistics Officer West Nile and in his/her absence to the Area Manager West Nile.

About you
To be successful in this role you must have:

Required qualifications
• Degree in Procurement and Logistics and at least 3 years relevant experience with an International NGO.
• Proven ability to prioritize tasks and meet deadlines.
• Proven experience working with the major donors, UN, ECHO, NMFA, UN & DANIDA among other donors.
• A pro-active person who is able to work independently and at the same time a good team-player.
• Excellent computer skills. Proficiency in excel is a key requirement.
• Excellent communication skills, calm and a good sense of humour.
• Proven commitment to transparency and accountability practices.
• Fluent in written and spoken English.
• Strong interpersonal skills, cultural sensitivity, and demonstrated ability to establish effective working relations with the other team members and other stakeholders.
• Service oriented.
• Valid driving license.

Desirable qualifications
• Experience in training non-procurement and logistics staff.

We offer
DRC will offer the successful applicant 12 months contract, renewable, dependent on both funding and performance. You must be available to start work from 16th January 2017 or soonest hereafter.
Remuneration and benefits are as per DRC Uganda standard salary scale and benefit package.
Application process
Interested? Then apply for this position by clicking on the apply button.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contact job@drc.dk
Applications close 31st December 2016. The interviews are expected to take place 6th January 2017.
Need further information?
For more details on this position please contact Emily Waithira at e.waithira@drcuganda.org
Please note that applications sent directly to Emily Waithira will not be considered.
For further information about the Danish Refugee Council, please consult our website www.drc.ngo.
General
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html)

HOW TO APPLY:
Application and CV
Applications should be in English and include the following:
1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.
2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
Please send your applications by email to administrator@drcuganda.org .The deadline for submission of applications is the 2nd January 2017
We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.