Background and Mission: International Lifeline Fund (“Lifeline”) is a non-profit organization that practices community-led development to spark catalytic change and profoundly improve the quality of human life. Lifeline engages deeply with communities and local partners to bring long-term solutions to clean water access and other basic resources that are key to building healthy communities. Lifeline believes communities can create lasting progress by harnessing the untapped energy of local leaders, women and small business entrepreneurs as drivers of this change.

The Position: Based in Lira, the Procurement Officer, under the responsibility of the Country Director, is responsible for leading sourcing efforts, identifying potential suppliers and conducting negotiations on high-value or strategic categories of procurements considering value for money and the best interest of the organization.

KEY DUTIES
Negotiate quality goods and services at the lowest possible cost to the organization via strategic sourcing, quotations and planning.
Responsible for the daily coordination of procurement and administrative activities based on programmatic need.
Enforcement and strict adherence to the established Lifeline procurement policies and procedures
Assess existing vendor and supplier list and make recommendations in coordination with Senior Program Staff and the Country Director.
At all times, conduct himself/herself professionally and ethically in the execution of duties while representing Lifeline.
Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
Ensure the timely and well documented delivery of supplies in coordination with logistics officers.
Assist program and support staff on creating clear and understandable purchase requests and other documentation;
Collects quotations and bids from the market for purchase requests as assigned by manager(s)
Interact with contractors and suppliers in the receiving and inspection of goods.
Prepare the required documentation of supplies and transactions
Compilation and preparation of status reports on deliveries for programs, office management and recipient of supplies.
Maintain thorough procurement files and process reports as needed.
Maintain the filing of both hard copy and soft copy of the ongoing and complete purchase requests with all the supporting documents.
Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, inferior quality and other items not meeting requirements/standards
Perform any other duties as may be assigned by senior management.
Prepare a thorough monthly procurement report

Qualification
3-5 years’ experience in logistics and procurement management
Degree in Business Administration or other relevant field of business
Detailed knowledge and understanding of procurement ethics and donor compliance is a must.
Proven ability to multi-task with strong time-management skills
Excellent negotiator
Proven ability to solve problems independently without supervision
Strong ability to work as part of a team and coordinate with project personnel
High level of integrity and honesty
Strong communications skills, both verbal and written.
Fluent in English and other local languages
Strong computer skills to include Excel, Word and emailing capabilities.

HOW TO APPLY:
All suitably qualified and interested candidates should send their updated CV including all scanned copies of academic, professional credentials and references via e-mail to: HR@lifelinefund.org

Notes:

This is a local level position.
Please indicate the position applied for in the mail subject.