PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps Uganda has been operating in Uganda since 2006 and working in cooperation with communities to help build local capacity and support Economic Development. Mercy Corps has established programs in Uganda and has expanded operations and Geographic scope in Northern Uganda and North Eastern Uganda with offices established in Gulu, Lira, Kitgum, Kotido, Kaabong, Abim, Moroto and Kampala as the support head office.
The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily administration, logistics, procurement, HR, asset management and IT for field offices in Uganda. The overriding objective for all Mercy Corps operations activities are the prompt and effective provision of on-time solutions for Mercy Corps’ beneficiary populations in compliance with Mercy Corps’ and donor policies, procedures, regulations and specifications.

GENERAL POSITION SUMMARY:
The Transport Officer will work within the Operations department, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries. The Transport Officer will provide safe, transport services for MC program and support staff in the described Area of Responsibility (AOR). Through enforcing the established Mercy Corps Fleet Management Policy Guidelines the Transport Officer will adhere to all traffic and MC safety rules and follow the transport guidelines required by the MC transport department. In addition to these duties the Transport Officer manages the safety of all assigned vehicles and keeps proper records of vehicle related documentation.

ESSENTIAL JOB FUNCTIONS:
Transport Management:
§ General management of agency vehicles in co-operation with the Operations Director.
§ Ensure that all vehicles are safe and road-worthy.
§ Ensure that all vehicles have proper on-board vehicle documentation.
§ Maintain administrative vehicle files for each vehicle.
§ Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of log-sheets.
§ Schedule vehicle use to meet programmatic and operational needs.
§ Ensure trip tickets are used by program staff and approved by necessary persons.
§ Maintain vehicle movement board daily.
§ Oversee and ensure proper use of the vehicles.
§ Oversee fuel consumption purchase and tracking including coordination with gas station(s)
§ Organize cleaning of vehicles.
§ Organize regular service schedules for vehicles. Maintain service schedule files.
§ Ensure major repairs are done in a timely manner.
§ Track vehicle expenses in accordance with the respective procurement policy.
§ File Monthly Vehicle Consumables sheet for each vehicle separately.
§ Order and maintain stock of spare parts and consumables.
§ Manage drivers’ leave schedules ensuring smooth operation of the fleet.
§ Coordinate with Human Resources to ensure proper tracking of drivers’ HR files.
§ Ensure drivers are licensed and trained.
§ Participate in hiring and disciplinary measures for drivers.
§ Coordinate with communications department to ensure regular vehicle communications.
§ Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
§ In coordination with Security, organize levies as needed for field trips.
§ Ensure that security incident reports are completed and filed (if related to vehicles).
§ Ensure that accident reports are completed and filed.
§ Responsible for oversight of vehicle rentals including tracking of leases and payments.

Asset Management:
§ Act as Asset Controller for MC Uganda
§ Maintenance a computerized asset database of all assets belonging to Mercy Corps Uganda program (includes coordination with finance department).
§ Assist with implementation of asset tracking system including use of asset tags, movement of assets and upkeep of an asset register.
§ Making of asset MC System as it could be centralized through main office Kampala.
§ All other activities as assigned to ensure the smooth logistics operation;
§ Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Uganda.

KNOWLEDGE AND EXPERIENCE:
§ Bachelor’s degree in relevant field
§ Computer literate; strong MS-Excel and MS Word skills
§ Good spoken and written English
§ Valid drivers’ license and extensive driving experience
§ Clean record
§ 3+ years experience in vehicle fleet management preferred
§ Thorough technical knowledge of Toyota Land Cruiser and Toyota Hilux vehicles
§ Conscientious with an excellent sense of judgment
§ Strong organizational skills
§ Ability to work simultaneously on multiple tasks
§ Willingness and ability to work effectively with a wide variety of people
§ Ability to work as part of a team and coordinate with project personnel m

HOW TO APPLY:
Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Monday, 7th November, 2016. Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.