About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international African humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the United Nations High Commissioner for Refugees (UNHCR) in Uganda to implement a multi-Sectoral Program for refugees in Oruchinga settlement (Isingiro district) and Nyakabande Transit Center (Kisoro district).
Key Duties and Responsibilities:
· The job holder proposes and implements systems, procedures, and guidelines on Storage and stock control management in accordance to HIJRA and donor requirements.
· Co-ordinate and supervise order processes in the stores to meet the delivery schedule in accordance with Stores Management guidelines.
· Initiate the process of estimating stock requirements to avoid stock outs and waste in line with the departmental guidelines on product quantification and consumption rate.
· Oversee the receiving and inventory management process in the stores in line with stores guidelines.
· Manage the safety and hygiene in storage and handling of stocks in line with pharmaceutical storage standards.
· Actively monitor and maintain inventory controls
· Manage the delicate and sensitive products with utmost care
· Prepare and submit monthly stock and warehouse reports
· Report on the quality and quantity of the received items and ensure that quantities dispatched as per consignors documents match
· Maintain proper storage conditions, pests free, clean and organized no leakages
· Prepare the GRN and have them confirmed/approved by the supervisor
· Record and maintain the accuracy of the receipt and movement of the procured items
· Work closely with the Finance and Admin Officer to ensure the vendor records are well updated and reflect the true position
· Ensure proper security conditions of the warehouse, will make recommendations to improve the conditions and will make necessary reports for any significant incident
· Perform any other duty assigned by the supervisor
Qualifications, Skills and Experience:
· The applicant should preferably hold a Diploma in stores management training, warehouse, procurement and logistics management, and any other similar qualifications.
· Demonstrated ability and willingness to learn
· Excellent organization skills and able to work under pressure
· Excellent interpersonal skills
· Excellent verbal and written communication skills
· Reliable and accountable
· Good team player
· High proficiency in use of computer in day to day work.
How to Apply:
All suitably qualified Ugandan nationals are requested to send a Motivation letter, Curriculum Vitae and including telephone and emails contacts of three references including current/most recent employer. The applications should be sent via email to: vacancies@hijra.or.ke: The subject line should read Warehouse Assistant: Ref: HR0012/UG
Deadline: 4th January 2016